Reporting to the Treasurer, this position performs the accounts payable and receivable functions for all departments. This includes the billing and collection of revenue and the coding and payment of invoices.

Financial

Invoice and collect revenue for all departments and facilities, including harbours, airport, campground, landfills, and community centres
Receive and record cash reports submitted by facility staff
Process water and sewer utility billing, calculate charges and distribute invoices
Record monthly readings for water, analyze results, and report discrepancies
Assist with parking meter revenue collection
Maintain and record accounts receivable data in Laserfiche and Keystone
Prepare account reconciliations and balance to general ledger
Monitor and follow-up on outstanding accounts and issue monthly statements
Provide general customer support and services
Balance and reconcile Accounts Receivable to the General Ledger

Parks and Recreation

Assist Community Services Manager with administrative duties
Book facilities and prepare contracts and agreements
Provide monthly schedules to facility attendants
Collect paperwork for alcohol events and submit to Clerk for approval
Maintain wait lists for both harbours and campground
Assist with registration and invoicing for municipal program

Operational

Set up and maintain vendor accounts in Laserfiche and Keystone financials
Review vendor statements, verify information, analyze discrepancies
Check invoices for accuracy and terms of payment to avoid fees and penalties
Code invoices where possible and distribute to department heads
Check account coding and ensure any management assigned codes are valid
Enter payment information in computerized accounts payable module and prepare cheques or direct payment information, depending on vendor
Coordinate cheque signing with staff and make payments
Prepare list of municipal accounts for Council approval
Respond to vendor inquiries, provide information, and resolve problems
Balance and reconcile Accounts Payable to General Ledger
Customer Service
Provide front line customer service
Software
Operate various computer software programs, including Microsoft Office, Laserfiche and Keystone financial modules.
Maintain financial security by following internal accounting controls
Provide accounting support and services related to the Treasury Department
Attend meetings and training sessions as required.
Comply with policies and procedures of the Municipality.
Adhere to Occupational Health & Safety regulations.
Perform other tasks as assigned by management.

Supervision

Works under the daily supervision of the Treasurer
Works independently once tasks are assigned and must be able to prioritize duties to meet requirements of various departments
Supervision not required on a regular basis
Not responsible for the work or performance of other staff

The position specifications outlined below are intended as a guideline. In some cases, an individual may have sufficient related experience to offset the formal education requirements. Education and related experience will be assessed simultaneously to ensure all qualified applicants are considered.

Education

Post-secondary diploma in accounting, business, or finance (required)
Completion of Ontario Municipal Tax and Revenue Association (OMTRA) Municipal Tax Administration Program (MTAP) (preferred)
Completion of the Association of Municipal Managers, Clerks, and Treasurers of Ontario (AMCTO) Municipal Accounting and Finance Program (MAFP) (Preferred)

Experience

2 years' experience in an office environment, involving accounting/book-keeping functions and computer accounting software

Other Requirements

Computer knowledge and experience, including Microsoft Office applications
General knowledge of municipal functions and procedures
Excellent written and oral communication skills
Exceptional time management and organizational skills
High level of tact and ability to communicate effectively with the public
Work is subject to frequent interruptions and impediments to concentration
Potential for stressful interaction with taxpayers
Generally pleasant office environment
Open office environment generates high level of noise at times
Hours of work- 37.5 hours per week
Overtime may be required to meet deadlines at the request of the Treasurer

Summary

As an Accounts Payable and Receivable Clerk, you will be integral to maintaining the financial health of our organization. Reporting to the Finance Manager, your core responsibilities will include managing invoices, processing payments, and ensuring accurate account reconciliations. Your proficiency in accounting software and premium skills will enhance our financial operations. Strong communication, time management, and organizational skills are essential as you collaborate with various departments to support efficient financial processes. Join our team to contribute to our commitment to financial excellence and accuracy.

Job Type: Full-time

Pay: $53,985.36-$62,056.80 per year

Benefits:

Dental care
Extended health care
Paid time off

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Experience:

Financial services: 1 year (preferred)
Accounts payable: 1 year (required)

Work Location: In person

Application deadline: 2024-11-25

Municipality of Northern Bruce Peninsula

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Accounts Payable and Receivable Clerk