Job description

At Motiontek Industrial, our success depends on our people, productivity, and procedures. We are looking for an organized and self-motivated Office Administrator who will be responsible for providing day to day office support.

This role will include working closely with our team by handling accounts, clerical duties, coordinating calendars, and maintaining the daily operations of the company.

Responsibilities:

Coordinate office day to day operations to secure efficiency and compliance to company policies
Supervise administrative details and divide responsibilities to ensure performance
Arrange schedules/travel arrangements technicians
Process Parts orders: Sending quotes to customer, issuing purchase orders to Vendors and shipping of orders
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Perform basic bookkeeping procedures such as invoicing, monitoring accounts receivable & payable, and tracking purchases
Support payroll procedures
Create and update filing systems to maintain records and databases with personnel, financial and other data
Submit timely reports and prepare proposals as assigned
Maintain the company’s social presence and image online
Assist other staff whenever necessary

Requirements:

College diploma or higher preferred but not required
Minimum 1-2 years relevant experience in an office setting required.
Outstanding communication and interpersonal abilities
Excellent organizational and time-management skills with the ability to prioritize multiple tasks.
Leadership skills to take control of a situation and make quick decisions when necessary
Attention to detail to submit work or send communications without error
Adaptability and flexibility to adjust priorities for whatever task is most important at any given time
Ability to handle sensitive information
Familiarity with bookkeeping practices and use of Quickbooks is preferred.
Excellent knowledge of MS Office (Excel, Word, etc.)
Familiarity with organizational productivity tools (Notion, etc.)
Experience using social media and creating content is an asset.
Must be able to work in office

Find us at

website: www.motion-tek.ca

Linkedin: Motiontek Industrial Inc.

Job Type: Part-time

Pay: $18.00 per hour

Benefits:

Casual dress
Flexible schedule
On-site parking

Schedule:

Day shift
Monday to Friday
No weekends

Experience:

Administrative & Bookkeeping: 1 year (required)

Work Location: In person

Motiontek Industrial Inc

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