MenRes Property Management Inc. is a private Canadian corporation based in Toronto and established for the purpose of managing residential condominium buildings. MenRes is a wholly-owned but separately operated company encompassing the residential condominium property management team of Menkes Developments Ltd. As part of the Menkes group of companies, MenRes has over sixty years of combined property management and construction experience, with a strong reputation for quality and customer service excellence.

We are seeking a highly motivated candidate to step into the role of A/P & A/R Representative based at our Head Office located in North York. In this role you will be an integral part of our accounting team:

Accounts Payable – This role will be responsible for processing invoices for payment in a timely manner for all managed condo corporations and in accordance with the Company’s policies and procedures, ensuring the accurate input of financial data and issue resolution in the efficient operating of the payment cycle.

Accounts Receivable – Primarily act as an A/R backup with the responsibility of processing transactions within the accounts receivable function and provide daily support to Management while ensuring accurate input of financial data and efficient processing of Accounts Receivable duties.

RESPONSIBILITIES: Reporting to the Accounting Manager, the key responsibilities of the A/P & A/R Representative role include:

Accounts Payable

Process invoices for payment, including:
Receive, sort, and verify invoices for goods and services for all managed condo corporations.
Ensure proper approval and backup is compiled for each invoice.
Input invoices into the ERP system.
Process payments for vendors, perform monthly cheque run and manual cheques as needed.
Communicate with trades regarding general inquiries, corrections required on invoices and status of payments.
Communicate internally across departments to resolve billing discrepancies as needed.
Verify that transactions comply with Company’s financial policies and procedures.
Review cheques for proper backup and accuracy prior to being released for approval and signature.
Prepare inter-company chargeback invoices; reconcile chargeback accounts monthly.
Reconcile corporate credit card transactions monthly.
Track and resolve invoice issues/discrepancies.

Accounts Receivable

A/R backup when needed:
Post monthly common element fees and chargebacks.
Process in a timely manner all deposits, auto debits and special withdrawals for all portfolios.
Reconcile A/R accounts.
Investigate and resolve billing discrepancies.
Monitor A/R account balances monthly to ensure accounts are clearing.
Maintain owner ledgers and receivables for all portfolios.
Prepare monthly A/R Reports.
Owner changes and lease set-up for assigned portfolio.
Generate reimbursement to owners if applicable.
Analyze and resolve issues and answer questions from internal and external sources.

QUALIFICATIONS: To succeed, candidates must possess the following combination of education, experience and skills:

5+ years of experience in the real estate sector is highly desirable
General accounting knowledge, including experience with A/R
Attention to detail and high level of accuracy
Demonstrated time management skills and the ability to work effectively in a deadline-driven environment
Effective verbal and written communication skills
Hands-on experience with JDE EnterpriseOne
Demonstrated ability to work well as part of a team
Working knowledge of MS Office applications, in particular Excel and Outlook

Job Type: Full-time

Benefits:

Dental care
Extended health care
Paid time off

Schedule:

Monday to Friday

Experience:

Accounts payable: 1 year (preferred)

Work Location: In person

MenRes Property Management Inc.

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Accounts Payable and Receivable Representative