Bookkeeper/Administrator

We are seeking a Bookkeeper/Administrator preferably with experience in construction or residential development to join our team. This role involves managing financial records and performing general accounting and administrative functions to support our construction projects and meet contractual and operational requirements.

Work Location & Schedule

The office is near Hwy 427 & Major Mackenzie Drive.

On-site work is required 5days per week

Key Responsibilities:

Bookkeeping & Financial Management

Manage financial transactions, including credit card and bank reconciliations, accounts payable, and receivable processes.
Collaborate with general contractors or project managers to provide detailed financial reporting for construction project costs, timelines, and budgets.
Perform data entry to ensure accurate and up-to-date financial records.
Maintain contracts, annual budgets, tax reports, and financial statements.
Process invoices, cheques, payroll, and address invoice discrepancies promptly.
Ensure accuracy in the general ledger, journal entries, and financial reporting.
Account for pre-acquisition, development, and predevelopment project costs.
Enter purchase orders (POs), ensuring consistent general ledger (GL) coding with project budgets.
Record monthly accruals and oversee project closures, ensuring all invoices are paid and proper backup is provided.
Prepare monthly draw packages for lenders and complete ad hoc analyses or special projects as needed.
Assemble client billing packages in line with contract terms and conditions, ensuring timely payments.
Conduct monthly bank reconciliations and prepare GST/HST quarterly filings.
Assist with year-end accounting reports for corporate tax filings.
Perform intercompany reconciliations.

Administrative Duties:

Manage correspondence, office organization, and scheduling.
Prepare documents, spreadsheets, and presentations as required.
Maintain accurate project files and ensure compliance with regulations.
Liaise with vendors, contractors, and stakeholders.
Complete bank and lawyer runs as needed.

Qualifications & Skills:

Required Skills & Knowledge

Extensive experience with QuickBooks.
Strong knowledge of bookkeeping practices, accounting principles, and financial reporting.
High attention to detail and accuracy in data entry.
Proficiency in Microsoft Excel and other Office applications.
Exceptional organizational, planning, and prioritization skills.
Ability to handle confidential information with professionalism.
Experience with construction bookkeeping is essential.

Preferred Skills

Familiarity with construction software (e.g., BuilderTrend) is an asset.
Strong analytical skills for risk identification and strategy development.

Education & Experience

Diploma or degree in accounting, finance, or business (preferred).
Certification in bookkeeping is an advantage.
Minimum two years of bookkeeping experience, preferably in construction or residential development.
Valid driver’s license and access to a vehicle.
Must have legal status to work in Canada.

Contract Details:

Contract Length: 12 months

Job Type: Full-time, Contract

Salary: $50,000 - $60,000 per year

We appreciate all applications, but only candidates selected for an interview will be contacted.

Join our team and contribute to impactful residential development projects!

M5V Development Inc

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