JOB TITLE: Office Administrator

SUMMARY:

Looking for a self-motivated, detail oriented individual with strong communication skills to take on the role of Office Administrator. This individual will be responsible for office management as well as supporting the team with the daily operations of the business. This position will work with the support of a fractional Controller in regard to the bookkeeping responsibilities and will report directly into the business President/ Owner.

Due to the nature of the role there will be no opportunity for work from home. Working in office during the core hours, 8 hours a day, there will be some flexibility on start and stop times. Some weekend phone calls or emails may be required from time to time (extremely rarely).

Bookkeeping Duties:

Vendor invoice and expense entry

Process Accounts Payable as scheduled – flagging any issues

Process Accounts Receivables as scheduled – flagging any issues

Facilitate collection calls for all overdue invoices

Manage recurring invoices

Prepare and process client billings/Process client payments by credit card

Post expense entries in Quickbooks Online Accounting software (soon to be Managely)

Reconciliation of Sales - between sales system and financials

Reconcile Bank, Credit and vendor accounts

Complete Biweekly review of aging report

Administrative Duties:

Establish and maintain vendor and client relationships

Manage contracts with office vendors, service providers and property management

Highlight and address upcoming office management issues

Maintaining office supplies and equipment

Order and track inventory for jobs as required

Schedule and manage shipping & receiving of goods and equipment

Executive assistance for the President of the company

Research, projects and reports as requested by the President of the company

Other miscellaneous duties

Skills and Experience

Strong interpersonal skills and multitasker - essential

Self motivated, organized, detail oriented - essential

Flexibility to meet changing deadlines - essential

Windows or Mac OS environment, Microsoft Office (Word, Excel and Outlook) and Gmail

including Google Docs – essential

Bookkeeping skills - essential

General knowledge of accounting - preferred

A working knowledge of QuickBooks Online - preferred• English language essential and French language preferred

Minimum 5-years Canadian work experience required

A background and criminal record check is required, successful applicants will be

compensated for the cost of the background check.

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

Extended health care
Paid time off

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday

Work Location: In person

Linden Road Inc.

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