Position: Bookkeeper & Payroll Coordinator
Location: Waterdown, ON
Type of Work: On-site, 30hours/week, permanent

About Us

Brenn-B Farms is a 4th generation family owned and operated vegetable farm specializing in potato production for more than 65 years the Brenn family has a growing reputation for providing outstanding quality potato packs to retail, wholesale and the food service industry. The scope of our crop production has changed significantly over the generations and will continue to transform in the years to come as our demographics and markets evolve.

The Brenn family embraces the challenges facing agriculture today and maintains a positive outlook for the future of agriculture and their family farm.

Brenn-B Farms offers a full range of potato products and package sizes. We also pack numerous private label brands to accommodate Ontario’s major chain stores and food service companies.

Job Summary

The Bookkeeper & Payroll Coordinator, reporting to the Director of Finance, is responsible for the company’s accounts receivable, accounts payable, daily banking and bookkeeping, and administration of payroll and benefits.

Responsibilities

Accounts Payable:

· Process vendor invoices accurately and timely.

· Reconcile vendor statements and resolve any discrepancies.

· Prepare and perform weekly cheque runs.

· Maintain organized and up-to-date accounts payable files.

· Communicate effectively with vendors regarding payment inquiries and discrepancies.

· Assist in month-end closing activities related to accounts payable.

Accounts Receivable:

· Generate and send customer invoices accurately and promptly.

· Monitor accounts receivable aging and follow up on overdue payments.

· Record customer payments in the accounting system and reconcile discrepancies.

· Prepare and send periodic statements to customers.

· Investigate and resolve customer billing issues or disputes.

· Assist in month-end closing activities related to accounts receivable.

General Accounting:

· Monitor and journalize daily bank activity.

· Prepare monthly bank reconciliations.

· Follow up and resolve unreconciled bank activity.

Payroll:

· Process weekly payroll for employees accurately and on time.

· Maintain employee payroll records and ensure compliance with relevant regulations.

· Calculate and process payroll deductions, including taxes, benefits, and garnishments.

· Resolve payroll discrepancies and answer employee inquiries regarding payroll matters.

· Prepare payroll reports for management and external agencies as required.

· Assist in year-end payroll activities.

General:

· Regularly collaborate with suppliers, customers, employees and management to ensure smooth operation of the business.

· Maintain confidentiality of financial and employee information.

· Assist with ad-hoc projects and tasks as assigned.

· Stay updated on relevant payroll regulations and best practices.

· Help to backfill the sales-order fulfillment process when necessary.

Skills & Qualifications

Education

· Post secondary education in Accounting, Finance, or related field preferred.

Knowledge & Experience

· At least 2 years of experience in a related role
Experience in accounts payable, accounts receivable, and payroll processing.

· Proficiency in accounting software (e.g., Sage or similar) and Microsoft Excel.

· Strong understanding of accounting principles and financial processes.

· Excellent attention to detail and accuracy.

· Ability to prioritize tasks and meet deadlines in a fast-paced environment.

· Effective communication skills, both verbal and written.

Working Conditions

· Work Environment – working largely in an office atmosphere but must be able to travel throughout business operating environment interacting with owners, staff, field personnel, advisors and professional staff. Will be exposed to dust, odors, noise, moving equipment typical for a specialty crop operation.

· Physical Demands – Employee must be able to lift up to 20 pounds (predominantly office type resources).

· Vision requirements: close vision; distance vision; peripheral vision and depth vision.

What We Offer

· Engaging and supportive team dynamic

· On-the-job training and learning

· Competitive compensation

· Free on-site parking

How to Apply

Interested? Great! Please apply within Indeed and/or send your resume to recruiting@ladderhr.ca with ‘Bookkeeper Application’ in the subject line.

Brenn-B Farms values diversity. We are proud to be an equal opportunity employer and welcome applicants from diverse backgrounds. If a job applicant requires an accommodation during the application or selection process, we will work with the applicant to meet the accommodation needs.

Job Types: Full-time, Permanent

Pay: $47,000.00-$64,000.00 per year

Benefits:

On-site parking

Schedule:

8 hour shift
Monday to Friday

Education:

DCS / DEC (preferred)

Experience:

Sage: 1 year (preferred)
Bookkeeping: 2 years (required)
payroll: 2 years (required)

Work Location: In person

Application deadline: 2024-07-26

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Bookkeeper/Payroll Coordinator