We respectfully acknowledge that we live and work on the traditional, unceded territory of the Okanagan Syilx People.

We’re looking for an experienced Law Firm Administrator to join our Kidston team. This is a full-time position to join our growing team. The Law firm Administrator oversees payroll processes, ensuring compliance with legal regulations and accurate record-keeping. Responsibilities include Full cycle accounting, tax reporting, Payroll processes, Benefits administration, liaison with offsite IT contractor and Financial Reporting. Candidates should have a Bachelor's degree, payroll experience, knowledge of relevant laws, and strong communication skills.

Kidston Helm Ross Lawyers is a full-service law firm specializing in personal injury, estate litigation, insurance disputes, employment law, real estate and business law, and First Nations law. Kidston Helm Ross Lawyers is a leader in legal services in the Okanagan Valley. The lawyers of Kidston Helm Ross and our support staff bring honesty, trust, and respect to every interaction with our clients and to one another.

THE OPPORTUNITY:

Payroll Processing: Oversee and manage the entire payroll process, ensuring accuracy and compliance with legal requirements.
Full Cycle Accounting: Bank Reconciliations, Credit Card Reconciliations, Employee Expenses
File Closing: Legal files being closed and tracked on a regular basis.
Legal Compliance: Stay updated on relevant laws and regulations pertaining to payroll, including tax laws, labor laws, and employment regulations, and ensure adherence to these regulations in all payroll activities.
Records Maintenance: Maintain accurate payroll records and employee data, ensuring confidentiality and security. Following up on cheques and stale date cheques.
Trust Account: Ensure trust accounting is within accordance to LSBC rules and regulations
Financial Reporting: Partnership
Tax Reporting: Prepare and file payroll-related tax returns accurately and on time, including withholding taxes, statutory deductions, corporate tax, PST remittance, GST, WCB, Trust, and remittances.
Supervision of Accounts Payable: Oversee AP/AR processes and that their work is free or errors. Act as subject matter expert for AP/AR department.
Year End: Completion of the accounting period when Kidston Helm Ross closes their accounts for a financial year for our accountant to review and prepare.
Benefits Administration: Administer employee benefits programs related to payroll, such as health insurance, subscriptions and memberships and other fringe benefits.
Auditing: Conduct regular audits of payroll records and processes to ensure accuracy, compliance, and integrity.
Problem Resolution: Address any payroll-related issues or discrepancies promptly and effectively, collaborating with relevant stakeholders such as HR and Managing Partner.
Communication: Communicate payroll policies, procedures, and changes effectively to employees and management, ensuring understanding and compliance.
Vendor Management: Liaise with payroll service providers, software vendors, and other external partners to ensure smooth payroll operations. Enrollment and renewal of subscriptions with vendors including Leap, Copitrack, CBA, Lexis Nexis, BCLMA, Gold Business Technologies, BC Online, BC Registries, LTSA, Econveyance.
HR: Coverage person for HR Advisor(2 days per week and vacation coverage)

THE EXPERIENCE YOU BRING:

Bachelor's degree in accounting, finance, business administration, or related field.
Experience in organization and management of business is helpful.
Certified Payroll Professional (CPP) designation preferred.
Previous experience in payroll processing and management, preferably in a legal or regulated industry.
In-depth knowledge of payroll laws, regulations, and best practices.
Strong analytical and problem-solving skills, with keen attention to detail.
Excellent communication and interpersonal skills.
Proficiency in payroll software and Microsoft Excel.
Proficiency in Leap
Ability to handle confidential information with discretion and integrity.
Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
Treasury Experience

WORK ARRANGMENT:

Initial Phase: The first year of employment will be on-site at our Vernon firm. This period is designed to provide thorough training, enable team integration, and ensure a comprehensive understanding of your role and our organizational culture.
Hybrid Transition: Upon successful completion of the initial one year period, the role will transition to a hybrid model, allowing for a flexible combination of remote and on-site work. This model will typically include [e.g., 3 days on-site and 2 days remote, or other specific arrangement].

THE PROCESS:

The interview process includes:
Remote 30-minute phone interview with Laurel Swan (she/her), HR Advisor.
In person or remote 60-minute video interview with Laurel Swan (she/her), HR Advisor, Bev Zoorkan (she/her) Law Firm Administrator, and Robert Ross (he/him), Managing Partner.
Conduct reference and security checks.
Offer.

Salary Range: $65,000-85,000
Start Date: Flexible

Perks at The Kidston Helm Ross Lawyers:

Flexible time off including three weeks of vacation, sick days, and additional flex time throughout the year – all paid!
Health benefits including medical coverage, dental coverage, and a health spending account including mental health.
Continuing education opportunities.
A hybrid work environment.
Sponsored firm social events

Kidston Helm Ross Lawyers is committed to a fair and equitable hiring process for all candidates. To ensure that each candidate’s journey is consistent and the selection process is unbiased, the hiring managers and team members will not respond to any personal messages regarding this role or other opportunities.

We do not use fancy tech to search through resumes at Kidston Helm Ross; every resume is reviewed by a human to ensure that we attain a consistent and equitable interview process. We look forward to seeing your application!

To apply, please submit your application via the application link.

ACCOMODATIONS:

Kidston Helm Ross is proud to be an equal-opportunity employer committed to fostering an equitable, inclusive, and accessible workplace for all. We believe that candidates with disabilities have the right to accessible accommodations throughout the hiring process. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please don’t hesitate to reach out! We encourage applications from all qualified candidates, including those with disabilities. If you require any accommodations, please email hr @ kidston.ca and we will work with you to meet your needs. Accommodation may be provided in all parts of the hiring process. We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.

INCLUSIVITY AT KIDSTON HELM ROSS:

Kidston Helm Ross is committed to building a transparent environment where everyone feels heard, welcomed, and included. We believe Diversity, Inclusion, & Belonging are fundamental in our vision to create a better and more inclusive future. We strongly encourage applications from Indigenous peoples, Black people, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.

Job Type: Full-time

Pay: $65,000.00-$85,000.00 per year

Benefits:

Company events
Dental care
Extended health care
Paid time off
Tuition reimbursement
Wellness program

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday
No weekends

Application question(s):

If you live outside of Vernon are you able to work in office 5 days a week?

Location:

Vernon, BC V1T 9J5 (preferred)

Work Location: In person

Kidston Helm Ross Lawyers LLP

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Law Firm Administrator