Dept: Finance

Location: St. John’s

Type: Full-time - Office setting

Reporting to the Controller, the Accounts Payable Specialist is responsible for the Full-Cycle Accounts Payable process including invoice receipting and entry, employee expense reporting, credit card processing and vendor and employee payments. This also extends to reporting and data management, streamlining processes, ensuring compliance with internal policies, and the timely completion of the month-end and year-end activities. As part of the ongoing effort to automate and digitally transform the finance function, the Accounts Payable Specialist will take the lead on integrating new technologies into the AP cycle.

The ideal Accounts Payable Specialist is capable of self-directed learning, attentive to detail, and has exceptional organizational and time management skills that allow them to work quickly, as well as accurately, in a results-oriented environment. They will have the ability to work both individually and as part of a team, while always demonstrating a positive and enthusiastic attitude. You excel at interpersonal relations and are comfortable reaching out to a variety of stakeholders at all levels of the business, both on-site and office.

What you will be doing: Transaction Processing

Ensure the timely and accurate processing of all purchase invoices arising from both third-party vendors and other related companies in the Group.
Confirm third-party invoices are matched with a purchase order where required by company policy and that any discrepancies are addressed in a timely manner.
Route third-party invoices for internal approval and ensure transactions are approved in accordance with company policy.
Make sure that all employees' expenditure claims are approved and supported in line with company expense policies.
Set up new vendors in the accounting system with appropriate approval documents and supporting information.
Contact and follow up with vendors, employees, and approving managers regarding issues with documentation.

What you will be doing: Payment-run processes

Pro-actively monitor invoice approval status against invoice due dates and follow up as needed.
Prepare payment runs (cheque and EFT), upload and route for internal approval.
Co-ordinate unplanned, urgent, and one-off payments.

What you will be doing: Month-end and Year-end Activities

Ensure that copies of all prepayment invoices are provided to the Financial Reporting team.
Ensure material accounts are reconciled to vendor statements for the month-end closing process.
Review GL expense and vendor reports and ensure timely monthly accruals and posting of all expenditure.

What you will bring to this role:

College Diploma or Bachelor’s Degree in Accounting (or a related field)
Excellent understanding of the Full-Cycle Accounts Payable processing including examining, verifying, and reconciling a variety of transactions
5+ year experience as an account payable specialist, or in a similar role
Excellent knowledge of Microsoft Office Suite (Excel, Word, etc.)
Experience with Accounting Software (Sage would be an asset).

Why Keyin?

Creating meaningful careers for 40,000 graduates since 1980, Keyin’s commitment to being a leading independent educator and the ongoing success of faculty, staff and students makes it a great place to work! With the goal of providing career seekers the practical skills they would need to succeed and flourish in a competitive job market, Keyin College has become the largest private college in Newfoundland & Labrador and prides itself on delivering career-focused graduates to the workforce, both in the province and beyond.

What Sets Us Apart

Collaborative Culture: Humility, transparency, and open communication are the cornerstones of our collaborative workplace.
Empowered Teams: We believe in empowerment, learning from mistakes, and fostering critical thinking.

Job Type: Full-time

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Paid time off
Vision care

Schedule:

Day shift

Application question(s):

Do you have an excellent understanding of the Full-Cycle Accounts Payable processing including examining, verifying, and reconciling a variety of transactions ?

Education:

Secondary School (required)

Experience:

account payable specialist, or in similar role: 5 years (preferred)

Location:

St. John's, NL A1E 2E2 (required)

Work Location: Hybrid remote in St. John's, NL A1E 2E2

Application deadline: 2024-05-30
Expected start date: 2024-06-15

Keyin College

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