Jessie’s – The June Callwood Centre for Young Women is a multi-service resource centre for pregnant young women, young parents and their children. Jessie’s work includes a broad spectrum of services addressing issues related to the social determinants of health. Jessie’s operates from a feminist perspective and is a pro-choice organization that supports a woman’s right to make choices about her sexual health and pregnancy options.

We strive to demonstrate our commitment to feminism, anti-discrimination and positive social change in every aspect of our structure and functioning. Jessie’s staff and participants (clients) come from diverse cultures and sexual orientations. Having a rich history in working with diverse populations is fundamental to this role.
Jessie’s is looking for an Administrative Assistant to be responsible for the general reception area, and will be the first point of contact for visitors and callers to the Centre.

Reporting

The Administrative Assistant reports directly to the Executive Director.

Responsibilities

Service Delivery Tasks

Providing receptionist services and redirecting calls appropriately
Responding to incoming business or general agency information calls
Logging daily attendance in Penelope system as participants sign in
Keeping Penelope schedule up-to-date by noting staff absences/lates and any cancelled appointments, and ensuring all staff meeting, events, and stat holidays are reflected in the schedule well in advance
Referring callers to alternative community services as appropriate

Administrative Tasks and Office Management

Gathering invoices from the mail or from staff into a file and submitting to the Financial Administrator
Preparing and/or formatting program flyers and other publications (manuals, presentations, reports, website content) as needed
Establishing and maintaining accurate and efficient hard copy and computer filing systems for all administrative and statistical information
Ensuring that the photocopier, fax machine, and postage meter are maintained
Maintaining, purchasing, and organizing office and program supplies (TTC Tokens, Vouchers) as necessary or as directed by the Executive Director
Setup and maintenance of technology such as email accounts and phone system.
Maintaining Jessie’s online presence through website and Social Media

Qualifications

Ability to maintain calm in a high-pressure environment
Strong computer skills in Microsoft Office, as well as Data Entry systems
Strong communication and organizational skills
Commitment to maintaining confidentiality
Experience working with members of diverse communities
Some experience in a Reception/Administrative environment an asset
Fluency in Spanish or French an asset

Please submit a letter of interest and current resume. Only those candidates selected for an interview will be contacted. Please, no phone calls.

Application Deadline: We will be reviewing applications on a rolling basis. If you meet the qualifications and are interested in joining our team, we encourage you to apply immediately. Applications will be considered as they are received, and the position will remain open until filled.

Jessie's Centre is committed to the principles of employment equity. We strongly encourage applications from women of diverse race and culture groups, indigenous women, women with ‘dis’abilities, and the 2SLGBTQ+ community.

Job Types: Part-time, Fixed term contract

Pay: From $24.00 per hour

Expected hours: 33 per week

Benefits:

Casual dress
Dental care
Employee assistance program
Extended health care
Vision care

Application question(s):

Do you have strong computer skills in Microsoft Office, as well as Data Entry systems?
Do you have experience in creating/posting content on various social media platforms? If yes, please provide details.
Do you have experience in preparing and/or formatting program flyers and other publications (manuals, presentations, reports, website content)? If yes, provide details.

Work Location: In person

Expected start date: 2024-07-08

Jessie's-The June Callwood Centre for Young Women

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Administrative Assistant