THE ROLE

As a key member of Jacobs & Thompson, the Receptionist/Accounting Clerk will be the first point of contact for the company. The Receptionist/Accounting Clerk's duties and responsibilities are to ensure that the front desk welcomes guests and communicates over the phone positively, and executes all administrative tasks to the highest quality standard while maintaining professional composure.

Job Description (functions & Responsibilities)

Answer the phones in a cordial and professional manner
Greeting and directing visitors in a cordial and professional manner
Validating, and adjusting if necessary, inventory receipts into the ERP system
Entering vouchers for payment in an accurate and efficient manner
Matching invoices to cheques when issued
Entering sales invoices in an accurate and efficient manner
Entering journal entries in an accurate and efficient manner
Providing backup to credit card payments and Remote Deposit Capture deposits
Scanning of relevant documents (checks, wire payments, journal entries, etc…) in a timely manner
Preparing cheques and invoices for mailing through our automated mailing machine
Any other duties related to Accounting Department as deemed necessary

Required Skills

Proven experience as a Receptionist, Front Office Representative or similar role (including any customer facing positions in retail, hospitality, etc.)
Solid written and verbal communication skills
Professional attitude and appearance
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Proficiency in Microsoft Office (especially Excel)

Jacobs & Thompson

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Receptionist/Accounting Clerk