Join our team in Amherstview and help us provide exceptional care for our residents.

We are looking for full-time: Office Assistant

We care about your quality of life. As such, we offer stable employment in a rewarding environment with a competitive salary. This is a family business that will help you succeed.

The person in this position would be responsible for the organization of the office and serve as the first point of contact (from 8:30 am to 4:30 pm, Monday - Friday) for our residents, staff, families and visitors, while maintaining a positive attitude.

Qualifications include:

College diploma in business management, medical records or equivalent work experience.

Experience in payroll and human resources.

Excellent organizational skills with strong attention to detail.

Excellent verbal and written communication skills.

Strong computer skills (Outlook, Excel, Word).

Enjoy working in a team environment.

Demonstrated knowledge of retirement/long-term care home structure and functions.

Demonstrated keyboarding skills (minimum 50 words per minute).

Demonstrated excellent communication skills in English (written and verbal) and interpersonal skills to interact with a range of individuals in a variety of situations, which require tact, discretion, and confidentiality.

Demonstrated ability (through performance) to be highly motivated and flexible with the ability to adapt quickly to new situations/challenges.

Demonstrated ability (through performance) to organize and prioritize workload and multitask under pressure.

Demonstrated ability (through performance) to work both independently and as a productive team member.

Understands and demonstrates (through performance) an acceptable level of ethical conduct and a thorough understanding of discretion and confidentiality.

Above average work performance and attendance record required.

A proven commitment (through performance) to professional development as well as to the mission and vision of Gibson Family Health Care.

Demonstrated proficiency in written and verbal communications skills in relation to working with people across the care continuum.

Responsibilities and requirements include:

Maintain accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements.

Assist in onboarding new employees, ensuring a smooth transition into the company and completion of all necessary documentation. Handle confidential HR-related information with discretion and professionalism.

Manage administrative timekeeping system and assist with payroll ensuring attendance and leave data is accurately captured.

Manage daily office operations including ordering of office supplies, maintaining equipment, and ensuring the office environment is well organized and conducive to productivity.

Handle incoming calls, email, mail and courier packages, responding or directing inquiries as necessary.

Excellent interpersonal, written and verbal communication skills; pay close attention to detail with a positive and professional attitude.

Responsible for all reception and clerical duties including customer service, answering phones, resident trust accounts, office and resident filling and all other duties as needed.

Ability to exercise good judgement, initiative and be pro-active.

Strong analytical and problem-solving skills.

Manage and update required databases and contact information.

Assisting Office Manager and management staff as needed; demonstrate strong teamwork.

Perform other related duties as required.

Please apply to:

Angela Gibson, Assistant Administrator

Helen Henderson Care Centre

343 Amherst Drive

Amherstview, ON K7N 1X3

Fax: 613-384-9407

Phone: 613-384-4585

Gibson Family Health Care

Our family caring for your family

Job Types: Full-time, Permanent

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off

Schedule:

8 hour shift
Monday to Friday

Ability to commute/relocate:

Amherstview, ON K7N 1X3: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Helen Henderson Care Centre

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Office Assistant