Receptionist/Administrative Assistant – Part Time

Graham Mathew is a public accounting firm located in Cambridge, Ontario that offers its employees a great team environment, respect, and an excellent compensation package.

Our firm emphasizes a balance between family and work which promotes a healthy lifestyle. We have successfully maintained this philosophy for over 50 years.
We make it our mission to provide growth opportunities and long-lasting relationships with clients, employees, and the community.

This is a part-time administrative position, approximately 22 hrs/week:

On-site position, no remote work
1 full day + 3 half days
Must be willing to work flexible hours, as necessary

Job Summary:

The Receptionist/Administrative Assistant part-time position is responsible for receiving and directing incoming calls, welcoming visitors and clients to the office, creating client billings and processing vendor invoices in a timely and accurate manner.

Qualifications and Skills:

1-2 years accounts payable and accounts receivable experience.
Proficiency in Microsoft Office, particularly Excel and Word.
Strong communication and interpersonal skills coupled with a high organization and a strong orientation to detail while upholding a level of confidentiality.
Professional and courteous customer service/administrative/receptionist experience.
Ability to remain calm under pressure, meet deadlines and prioritize tasks.
Reliability with a positive outlook and the ability to work autonomously.

Additional Assets Include:

A working knowledge of CCH iFirm Jobs and Billing and QuickBooks Online.

Responsibilities:

Daily opening and closing office duties.
Answer and screen incoming calls, greet visitors/clients, call clients for pick up of personal documents.
Open, sort and distribute incoming mail, manage incoming/outgoing courier shipments.
Process daily bank deposits, monitor and maintain office petty cash.
Create client billings and credit notes, enter expense reports, and review client statements.
Enter vendor invoices to accounting software and process weekly cheque run.
Onboard/create new client files and maintain their all client contact card information.
Order office supplies, maintain and monitor staff calendars and meeting rooms.
Manage retrieval and return of offsite storage boxes.
Assist and complete other tasks as requested.
Participate in the Joint Health and Safety Committee.

Why Should You Apply?

We offer an excellent benefit package
Opportunities for on-the-job training
Fun work environment
Great location

Graham Mathew is located in Cambridge, Ontario – a river city surrounded by historic architecture and beautiful landscapes. If you want to join this great company and be a part of this exciting community with great restaurants and a wonderful art and social scene, then please send us your resume.

Job Type: Part-time

Expected hours: No less than 22 per week

Benefits:

Extended health care
On-site parking

Schedule:

Day shift
Monday to Friday
No weekends

Experience:

Customer service: 1 year (preferred)

Location:

Cambridge, ON N1R 8J8 (preferred)

Work Location: In person

Application deadline: 2024-09-27
Expected start date: 2024-10-07

Graham Mathew

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Receptionist / Administrative Assistant - Part Time