Role Requisition

Role title: Accounts Receivable/Payable Specialist

About the Company:

We are Ener-Controls Audit Services Inc.- established 2011.

For 12 years, we have served 60 plus upstream oil and gas producer/midstream clients with EPAP, measurement, drafting, and methane/emissions services.

Position overview:

We are urgently looking for an Accounts Receivable/Payable Specialist.

This position will be responsible for the successful administration of the full accounts receivable and payable cycle and other ad hoc accounting and administrative duties.

Accounts Receivable:

At least twice a week, review and assess Receivables status on Ener-Controls Accounting system/software (currently excel with potential to migrate to Xero).

On emailed direction from Management, create and issue client invoices in a timely manner. Save invoices under client folder in Sharepoint.

Update AR system and Bookkeeping sheet for all invoices issued, including amount, issue date.

Reconcile and manage Aged-Accounts-Receivable report: Conduct 30/60/90-day follow-ups with Ener-Controls clients late in paying invoices. Liaise with Collection Service should escalation to Collections be required.

Prepare customer and/or general ledger analysis reports as requested.

Manage the systematic filing of all pertinent AR records and documents in Sharepoint and Outlook.

Accounts Payable:

At least twice a week, review and assess Payables status on Ener-Controls Accounting system/software (currently excel with potential to migrate to Xero).

Review all invoices received from Ener-Controls contract staff. Ensure invoice supported with backup as required and reconcile payable amount to PO or non-PO approval, sales proposal/plans or email-based authorization.

Execute all payments outbound including to Ener-Controls contract staff within contractually agreed payment terms with Contractors.

Update AP system and Bookkeeping sheet for all invoices paid, including amount, issue date.

Reconcile and manage Aged-Accounts-Payable report

Prepare vendor and/or general ledger analysis reports as requested

Manage the systematic filing of all pertinent AP records and documents in Sharepoint and Outlook.

Tax Accounting Support:

Prepare year-end file for external Tax Accountants

Serve as the Primary point of contact for Tax Accountants at year-end and any time during year.

Qualifications:

5+ years’ experience in an Accounts Payable & Receivables related position

Degree or Diploma in an Accounting related discipline

Job Type: Contract, with the potential to be a permanent FT (salaried) role

Pay: $40 per hour on contract to start, with potential to negotiate a full-time salary over time and should need arise.

Estimated number of hours per week: 16. The role is best suited to someone who is looking for more work with a great degree of flexibility on where the work is performed.

Work Location: Fully remote (no in-office requirement) and all communication via Teams/vide

Job Type: Permanent

Pay: $35.00-$40.00 per hour

Expected hours: 16 – 32 per week

Benefits:

Casual dress
Company events
Dental care
Extended health care
Flexible schedule
Paid time off
Tuition reimbursement
Work from home

Schedule:

Monday to Friday

Application question(s):

Although the role is remote, we require the selected candidate to be physically based in or near Calgary, Alberta. Are you?

Work Location: Remote

Ener-Controls

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Accounts receivable/payable Specialist