Job Title: Accounts Payable Specialist

Location: Head Office, Burlington, Ontario, Canada

Reports To: Project Accountant(s)

Job Summary:

The Accounts Payable Specialist at Dunsire Developments will play a vital role in the financial operations of the company, ensuring accurate and timely processing of accounts payable transactions. The successful candidate will possess a minimum of 2-3 years of relevant working experience, familiarity with Sage accounting software and Microsoft Office suite, and a strong understanding of construction industry dynamics.

Major Accountabilities:

1. Timely and Accurate Processing of Invoices:

for processing invoices received from vendors, suppliers, subcontractors, and utility providers promptly and accurately.
that invoices comply with company policies and contractual agreements.
proper coding and allocation of expenses to appropriate projects and cost centers within Sage accounting software.

2. Vendor and Subcontractor Relations Management:

positive relationships with vendors, suppliers, and subcontractors through timely communication and resolution of payment inquiries.
for completing new vendor onboarding related to invoice submission, payment timelines and hold backs.
with project managers, site supervisors, and procurement teams to address any discrepancies or issues related to invoices or payments.
payment terms and discounts with vendors to optimize cash flow and minimize costs.

3. Expense Reconciliation and Reporting:

accounts payable transactions with vendor statements, bank statements, and internal records on a regular basis.
monthly, quarterly, and annual reports detailing accounts payable aging, outstanding liabilities, and cash flow projections.
in the preparation of financial statements and budget forecasts by providing accurate and up-to-date accounts payable data.

4. Process Improvement and Compliance:

review accounts payable processes and procedures to identify opportunities for efficiency gains and cost savings.
best practices and controls to ensure compliance with regulatory requirements and internal policies.
in internal and external audits by providing supporting documentation and explanations as needed.

5. Cross-functional Collaboration and Receptionist Duties:

with other members of the finance team, including Project Accountants, accounts receivable, payroll, and general ledger specialists, to streamline overall financial operations.
closely with project managers, site supervisors, procurement officers, and other stakeholders to support project-specific accounting needs and objectives.
receptionist duties such as greeting guests, answering phones, and handling mail and faxes.

Qualifications:

degree in Accounting, Finance, or related field preferred.
of 2-3 years of experience in accounts payable or related roles, preferably in the construction or real estate industry.
in Sage accounting software and Microsoft Office suite required.
analytical skills with attention to detail and accuracy.
communication and interpersonal skills.
to prioritize tasks and meet deadlines in a fast-paced environment.
with regulatory compliance standards and financial reporting requirements.

Note: This job description outlines the primary responsibilities and qualifications expected of the successful candidate. However, additional duties may be assigned as needed to support the goals and objectives of Dunsire Developments.

Dated: 26-March-2024

Dunsire Developments

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Accounts Payable Specialist