WHO ARE WE?

Divine Flooring offers a high energy and fun working environment that fosters teamwork and personal and professional growth.

What’s it like to work at Divine Flooring? Walk through the front door and you’ll know right away, you’ll feel the excitement. We are a young and progressive company that puts the right teams on the field with the right projects and gives them the playbook to score touchdowns… again and again. For us, it’s all about teamwork. We appreciate what each player has to offer, and provide the coaching needed to bring out the best in each individual. Through regular team huddles, we work out the plays that will get us across the end zone every time, building our brand’s success.

We are currently seeking an experienced Accounts Receivable professional to join our Accounting team on a full-time, permanent basis. The successful candidate must have reliable transportation to work. Our office is not accessible via city public transit.

Position Summary

The Accounts Receivable (A/R) Coordinator is directly responsible for managing and maintaining the accounts receivable subledger. This position’s main goal is to ensure invoicing is done in an efficient manner and that the company gets paid on time. This position involves performing various functions related to accounts receivable including data entry, invoicing, collections, bad debt write-offs and managing credit limits for customers. The A/R Coordinator is also responsible for administering claims, refunds, adjustments, and any other accounting transactions related to A/R management. This position involves diplomatic interaction with customers and management to maintain great relationships in order to facilitate swift payment of invoices owing to the organization.

What You’ll Do:

Reporting

Provide weekly accounts receivable report to management including dashboard report by end of day Tuesdays
Dashboard report should reflect information on current collections, outstanding billable amounts, PO amounts that don’t match invoices, # of invoices processed, # of roll-backs, any bad debt write-offs, customer terms, charge backs and discounts
Maintain all back up documents related to A/R transactions and collection communication logs

Leadership

Responsible for making management aware of any changes, challenges etc. that the accounts receivable department is experiencing
Responsible for communicating effectively with the sales team and management regarding any collection challenges with customers
Responsible for taking the lead when it comes to accounts receivable systems and processes

Financial

Issue invoices daily and distribute to customers, investigate pricing issues and issue cash receipts where required
Completing progress invoicing for specific customers, tracking holdbacks, and submitting clearance letters
Perform daily reconciliation of payments to invoices
Set up and maintain client accounts as required including collecting the proper email address of the accounts payable department of all customers
Ensures rapid and consistent collections with the support of the sales team including follow-up with any overdue amounts
Support Accounts Payable, when required.
Perform other duties as required by the accounting team

Controls

Review billable status report in “Tracker” and ensure that Xero invoice balance for the month matches that amount in order to capture all “billable” customer balances
Review the aged trial balance monthly and notify management of any potential bad debts
Prepare and issue accounts receivable statements by the first working day of every month

Requirements

Skills Required – Technical

Advanced knowledge and experience with MS Office (Excel, Word) and accounting software (Xero)
Minimum 3 years in managing full accounts receivable cycle including reporting, collections, payment processing, credit notes, discounts etc.
Basic knowledge of accounts receivable work flow and internal controls

Skills Required – Non-Technical

Effective attention to detail and a high degree of accuracy
Able to build and maintain lasting relationships with other departments, customers and other key business partners
Strong diplomatic, negotiation and conflict resolution skills in order to handle late payments and delinquent accounts
Sound analytical thinking planning, prioritization and organizational skills
Able to effectively communicate both verbally and in writing (in English)
Strong work ethics and positive team attitude
Must possess a high level of moral judgment for handling confidential information and monetary transactions

Education and Experience Required

Diploma or Certificate with a focus on Accounting, Finance or Business Administration is preferred, but not required
Minimum 3 years of experience in an Accounts Receivable role or similar
Construction or trades industry experience would be an asset
Previous experience with Xero accounting software would be an asset

What We Offer:

Comprehensive benefits package, including health, dental and vision.
Paid vacation and sick leave.
Opportunities for career growth and advancement.
Join a dynamic team dedicated to excellence in the flooring industry.

Divine Hardwood Flooring Ltd.

New Jobs

Accounts Receivable Coordinator