The Company is part of the Diploma Healthcare Group (DHG) which is a group of specialized medical device distribution companies operating in Canada, Australia, New Zealand and Ireland. DHG is owned by Diploma PLC, a public company traded on the London Stock Exchange with a market cap in excess of £1.1B.

Somagen Diagnostics Inc. was founded +30 years ago in Edmonton and has grown steadily to become Canada’s largest independent provider of medical diagnostic technology to laboratories, hospitals and clinics. Somagen is the exclusive Canadian distributor for many of the world’s most respected diagnostic product suppliers such as Polymedco, Phadia, and Sakura. We pride ourselves on being a highly technical sales organization providing leading support solutions to our clinical customers. Our proven business model has consistently achieved sustained growth even through challenging economic times.

Vantage Endoscopy and AMT Surgical are leading sales focused distribution organizations specializing in high tech niche diagnostic and therapeutic medical products focused on Endoscopy/GI Suite, GI Clinics and Hospital Operating Rooms across Canada.

Representing suppliers of innovative diagnostic and therapeutic products devices from around the world, we are a leader in medical product and device distribution in Canada.

The Position:
The Accounts Payable/Receivable Administrator provides financial and administrative support to the Finance Department. The position ensures that vendors’ invoices are processed and paid on a timely basis within the agreed upon terms; that expenses are reimbursed on a timely basis and that accurate financial records are kept in accordance with Company requirements. The position is also responsible for month-end duties such as reporting and analysis of various vendor and general ledger accounts.

What you’ll do:
The Accounts Payable/ Receivable Administrator is responsible for a variety of functions that include, but are not limited to:

Accounts Payable

Perform all accounting functions related to Accounts payable on a timely basis.
Process accounts payable invoices and ensure accurate and timely payments.
Review and analyze invoices for accuracy, completeness, and proper coding.
Respond to and provide high level of support to all vendor inquiries.
Ensure general ledger coding of vendor invoices/expense vouchers is correct.
Reconcile vendor statements and resolve any discrepancies.
Process and ensure all cash disbursements are processed accurately and timely.
Assist with month-end closing activities related to accounts payable (journal entries, account reconciliations, accruals, etc.).

Accounts Receivable

Customer invoice and account statement generation and distribution
Timely and accurate customer payment application (cheque, EFT and credit card)
Performing customer account reconciliations
Timely collection of outstanding accounts receivable via collaboration with commercial team and customers
Monitoring of customer accounts and providing efficient and effective resolution to irregularities or inquiries
Accurately maintaining accounts receivable files and records
Providing month end accounts receivable metrics and account updates
Other duties/tasks/projects as determined by manager.

Requirements:
The successful individual will possess the following skills and qualifications:

Diploma in Accounting or Business administration
2-4 years of experience in Accounts Receivable and/or Accounts Payable
Proficient in MS Office, especially Excel and Word
Strong interpersonal and communication skills, ability to communicate with people in a variety of functional areas and at various levels in the organization.
Excellent English language skills, both verbal and written
Bilingual (English & French) considered an asset.
Keen attention to detail
Ability to manage multiple tasks and time commitments in a fast-paced, entrepreneurial environment.
Self-starter and fast learner
Has a proven ability to create new processes and procedures to improve efficiencies and optimize business development.
Demonstrates a positive corporate culture and team spirit through their natural leadership ability.
Ability to work independently is required.
Valid drivers’ license with vehicle to be able to do bank runs.

What’s in it for you:

Brand new facility in Mississauga close to the 401 and/or 407
Great benefits including health, dental and vision.
3 weeks’ Vacation
Diverse and dynamic teams with challenging and exciting work
An opportunity to have a real impact on our business.
A great range of social activities
Employee referral program
And so much more!!

Hours and Locations:

8:00 am to 5:00pm (Approximate, to be determined with new location)
Mississauga (Meadowvale area)
Hybrid work model

Note: The successful candidate must be eligible to work in Canada and will be subject to a background check and references.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) 2005, should you require any accommodation during the recruitment process, please indicate this on your application and we will gladly work with you to meet your accessibility needs.

If you are interested in working for a progressive and dynamic company with solid growth potential, in a field that has a direct impact on the lives of our employees, hospital staff and patients, we would like to hear from you on how you can contribute and grow with us!

Job Types: Full-time, Permanent

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Flexible schedule
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Schedule:

Day shift
Monday to Friday

Application question(s):

Will you be able to reliably commute to Mississauga, ON L5N 5S2 for this job?

Experience:

Accounts Receivable: 3 years (required)
Accounts payable: 3 years (required)

Work Location: Hybrid remote in Mississauga, ON L5N 5S2

Expected start date: 2024-07-22

Diploma Healthcare Group

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Accounts Payable/Receivable Administrator