Competition:

OPSSUP44-2024-07-23

Department:

Finance

Status:

Regular Part Time

Within:

OPSEU Support

Hours:

Variable Shifts | 0.6 FTE

Salary:

Start: $26.05 | 1 Year: $26.53 | 2 Year: $26.95 | 3 Year: $27.36

Posting Date:

2024-07-23 12:15

Closing Date:

2024-07-29 23:59

Position Summary

The Procurement and Accounts Receivable Clerk works collaboratively within the finance department supporting purchases of the organization and supporting the accounts receivable function. The role will work with management to identify and evaluate suppliers and products, and process purchase orders for the organization. The role will be involved in inventory tracking, including inventory counts, software maintenance and updating of suppliers, inventory on hand and ensuring accuracy.

Position Relationships

Reports directly to the Manager of Operations. The role works closely with ward clerks, finance team, other departments, entities or affiliates, vendors, patients, residents and their families, auditors and third party payers to fulfill the functions of the position.

Duties:

Prepare purchase requests and process purchase orders for the organization in a timely, cost effective manner.
Sourcing of equipment and supplies, working with group purchasing entities to source through contracts.
Liaise with supplies on backorders, late or short deliveries, damaged or incorrectly received goods so that corrective action can be taken.
Maintaining supplier database, including assisting with filling out credit and account forms.
Participate in quarterly inventory counts and updating of inventory system to ensure inventory accuracy.
Monitor existing stock levels and forecast supply requirements to streamline operations and maintain desired inventory levels.
Completion of Accounts Receivable in collaboration with Accounts Receivable Clerk and others as necessary including invoice billings, recording and balancing of monthly aging accounts receivable list to the general ledger for the Organization and its various entities and affiliates.
Providing daily finance and administrative support to the Finance department among others as required.
Adhere to all policies and procedures.
Support and demonstrate the mission, vision and values of the organization.
Other duties may be assigned and may not be limited to the scope of an individual department.

Qualifications:

Post-Secondary Education in Business, Accounting, Materials Management field, Purchasing, Supply Chain Management or equivalent.

Experience with Microsoft Office Applications.
Experience with Accounts Payable including but not limited to bookkeeping preferred.
Previous experience with Procurement and supply chain is an asset.
Inventory management experience is an asset.
Exceptional interpersonal, communication, and customer service skills in dealings with the public required.
Ability to work independently, with others in a team approach, and adapt to changing situations required.
Exceptional Attendance required.
Must agree to adhere to the standards of behaviour of the organization.

Deep River and District Hospital

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Procurement and Accounts Receivable Clerk