Community is a creative lifestyle communication agency that caters to a diverse and discerning group of clients. Our number one goal has always been to deliver. We deliver on commitments, we deliver on effective strategies, we deliver distinctive and focused ideas, and we do so with passion and integrity.

Each member of our talented team brings something special and unique to the table. Together we produce exceptional quality work that is both innovative and effective. Here, we believe that through hard work, determination, imagination, and shameless audacity, that any dream can be realized and that anything is possible.

Community is looking for a Finance and Operations Coordinator to join our creative family!

The Finance and Operations Coordinator is responsible for providing support to the experiential marketing division and finance department. Key components of this role include: maintaining accurate and up-to-date accounts payable and receivable, cash flow forecasts, managing the job-based financial accounting system, and assisting with program reconciliations and cost/budget management. They will be reporting to the Finance Controller regarding any finance matters.

Your primary responsibilities include, but are not limited to:

Account Receivables:

Updating client PO database and status
Invoice submissions/scheduling
Client management systems (Tungsten, Taulia & Ariba)
Assist in client communications for open invoices
Creation of A/R invoices

Job Opening Process:

Managing the project management system
Configuration, invoice scheduling, and ensuring all data is updated on a regular basis
Month-end Reconciliation:
Processing month-end credit card reconciliations
Ensuring all supplier invoices are approved/processed in a timely manner

Accounts Payables:

Review of Purchase Orders
Processing of AP using an AP automation tool
Assisting the Finance controller with the weekly vendor cheque run
Supporting the Finance controller with supplier communications
Systems/tools:
Support with the admin of other agency tools (expense app, travel booking system)

Training:

Onboarding of new employees

Experience, skills, and requirements:

Post-secondary degree in relevant field (Accounting/Finance/Business administration)
Experience with accounting software an asset (job-based accounting)
A good understanding of federal and provincial taxes
Proficiency with MSFT Office products, including excel
Well organized, detail-oriented, able to manage workflow in an efficient and effective manner.
Strong communication skills – verbal and written
Must be reliable and willing to put in time when required to meet month end & year end deadlines

Why work at Community?

Great company culture - creative, collaborative, and casual
We work hard and we play hard
Weekly perks available to all employees
We only hire the best - you’ll be working with, and learning from, top talent

We thank all applicants. However, only those selected for an interview will be contacted.

Pulp&Fiber Inc. is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. Pulp&Fiber Inc. is committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

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Finance & Operations Coordinator