At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs. Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations

Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Location: Head Office (Maple, Ontario) - There is no remote/hybrid opportunities for this position.

Hours: Monday-Friday, 8:00 am - 5:00 pm.

The dual Accounts Receivable/Payments Specialist is responsible for carrying out assigned tasks within the Finance Team. This role reports to the Controller, Shared Services. The role also work with other Finance Team members, Operations colleagues to deliver an excellent customer experience across the Clearway Group and for Customers and Vendors. The role requires a full understanding of how Accounts Receivable and Payments processes impact the Sales to Receipt, Cash Management, and Month-end Close and Reporting processes. .

Dual Duties & Responsibilities:

Gain an understanding of the Clearway Group’s organizational structure and Chart of Accounts to support accurate recording of revenues, receipts, and payments.
Assist Company personnel with transaction coding.
Address inquiries and follow up with Company personnel, Customers, or Vendors on missing information or documentation.
File Accounts Receivable and Payments documentation.
Assist Finance and Operations Team members with meeting month-end process requirements and deadlines.
Gain expert understanding of Accounts Receivable, Accounts Payable, and bank system functionalities to ensure the Company benefits from automation opportunities and configured controls.
Assist with creating and maintaining Accounts Receivable and Payments process documentation.
Assist with financial and tax audits as directed; pull supporting documentation and respond to queries as requested.
Contribute to the Finance organization through other duties and projects as required and determined by the Controller, Shared Services or Accounting Manager.

Accounts Receivable Duties & Responsibilities:

As scheduled and assigned by the Controller, Shared Services:

Create or update Customer profiles within the ERP.
Deposit customer payments using bank hardware.
Review Operations Team documentation for instructions on third-party customer progress billing or claim invoices; follow up as needed to ensure accuracy.
Accurately and timely enter, self-review, and post third-party customer and inter-Company billings to ensure revenues are captured in a timely manner for project management purposes.
Accurately and timely enter, self-review, and post third-party customer payments to ensure that receipts are captured in a timely manner for project and cashflow management purposes.
Monitor the Accounts Receivable subledger and provides updates to the Controller, Shared Services, and Accounting Manager on the timing of expected payments and aging of receivables and holdbacks by customer and division to allow for collections follow-up and cash management forecasts.
Monitor the Accounts Receivable email inbox and filed incoming Customer inquiries; address or escalate billing and receivable issues, as appropriate.
Support month-, quarter- and year-end closing processes to ensure that financial records are complete and accurate.

Payments Duties & Responsibilities:

As scheduled and assigned by the Accounting Manager:

Gather data, prepare analysis, and code Bi-weekly Employee Expense Reports for review and approval; process once approved.
Process approved Cheque Requisitions, as received.
Process Vendor Credit Applications, as received, for review and approval.
Set-up preauthorized payment plans, as directed.
Gather data and create scheduled Payment Request/Cash Requirement or Project Draw Reports for review and approval; process payments once approved.
Create and upload bank payment files (ACH, bill, tax, wire) using the bank portal; resolve any errors/issues and printing the upload report.
Reconcile bank payment files (ACH, bill, tax, wire) and prepare payment reports for review.
Prepare hardcopy cheques and create Cheque Register Reports for review and signature.
Record electronic and credit card payments.
Gather data and create scheduled Inter-Company Settlement Report for review and approval; post once approved.

Requirements:

General understanding of progress billings and holdbacks within the Construction industry.
The ideal candidate will have a minimum of 2+ years of accounts receivable and/or cash management experience; preferably in the Construction industry.
Business/Accounting degree or diploma.
Proficient (Advanced) in MS office especially Excel.
Exceptional attention to detail & accuracy.
Strong communication skills, both written and verbal.
Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
Analytical and problem solving.
Ability to work independently and within a team to build relationships and interact effectively with business partners
Demonstrated experience interacting with customers and internal management.
Understanding of and commitment to customer service at all levels.
Positive attitude and strong work ethic.
Initiative and drive to learn.
Motivated by creating efficiencies.

Benefits:

Competitive Salary with annual cost of living increases
Annual Bonus Program
Group RRSP with 100% Matching
100% Company Paid Benefits
Extended Health Care
Dental Care
Vision Care
Disability Insurance
Vacation & Personal Days, plus Paid Holiday Shutdown
Parental Leave Top-up Program
Employee Assistance Program (EAP)
Life Insurance
Wellness Programs
Free On-site Parking
Casual Dress

AODA:

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.

Please, no agencies

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Accounts Receivable-Payments Specialist