Position: Senior Payroll Specialist

Division: Human Resources

Department: Payroll and HR Systems

Term: 2 Permanent Full Time position(s) available.

Closing Date: 08/23/2024

Labour Group: CUPE 59

Posting: 3528

Job Summary

Under the supervision of the Corporate Payroll Manager this position ensures the integrity of the data and payroll information in the City’s ERP system. This position identifies and conducts system and business process enhancements to ensure processes and required controls are in place and in operation. This position also provides front line support with processing payroll transactions, with a focus on worker’s compensation pay (“WCB”) and other exception pay, producing a variety of related reports and records, and responds to enquiries from employees, management, and outside agencies.

Duties & Responsibilities

Co-ordinates and administers the processing of the corporate payroll. Develops, implements, and documents procedures required to control payroll processing.
Provides support to the payroll section in the form of training, problem solving and troubleshooting to support process improvement and cross training initiatives.
Administers, calculates, and reconciles WCB payments and time adjustments to align with WCB requirements and all applicable union collective agreements. As well as, administration, calculation of other exception pay transactions such as sick bank, maternity leave, claims, etc.
Develops and reviews payroll processes and controls to ensure entries to the ERP system are accurate. Provides technical information when required to ensure consistency of data, and coordinates with the City’s ERP Program to provide payroll system configuration requirements, resolve payroll system problems, and participates in software updates, ensuring all business testing is complete and accurate.
Assists with the review, development, implementation and revision of standards, controls, processes, procedures, and forms related to the payroll system. Involved with identifying and developing new system initiatives and efficiencies.
Researches and responds to a variety of enquiries pertaining to payroll from staff, supervisors and managers in other departments, employees, and outside agencies.
Ensures all legislative requirements regarding tax withholding, remittance and income reporting have been met. Prepares all CRA payments and monitors direct deposit amounts sent to the bank each payroll.
Calculates, reviews and balances payroll.
Ensures correct production, yearend balancing, reconciliation, and distribution of T4 and T4A forms.
Perform balance sheet reconciliations as required.
Performs the duties of all Payroll Specialist positions when required.
Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements:

Successful completion of a recognized one-year post-secondary business administration related program, plus possession of the Payroll Leadership Professional (PLP) designation from the National Payroll Institute’s Certificate Program.
Five years' progressively responsible related payroll and general ledger experience in an automated environment.
Proficient in the use of Microsoft Office Suite programs; including Word, Excel, PowerPoint, Outlook and SharePoint.
Experience working with payroll in a large size ERP (SAP-S4) enabled organization. Experience with SAP S4/HANA Payroll, SuccessFactors, and WorkForce would be considered an asset.
Possession of a valid Saskatchewan Class 5 Driver’s Licence.

Knowledge, Abilities and Skills:

Thorough knowledge of hourly and salaried payroll terminology and financial accounting procedures.
Thorough knowledge of federal and provincial laws (including WCB legislation), City regulations and union agreements applicable to payroll.
Considerable knowledge of large-scale ERP systems.
Ability to interpret, and to make decisions in accordance with, established policies and procedures.
Ability to work within established deadlines.
Ability to work with minimal supervision in a team environment.
Ability to make mathematical calculations rapidly and accurately.
Ability to establish and maintain effective working relationships.
Ability to maintain attention to detail.
Skilled in the operation of modern office equipment

Weekly Hours: 36.67

Salary Range: $66,869.52 to $73,723.92 CAD per annum (2023 rates)

Diversity, Equity and Inclusion

The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) “the good life”, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity

Accommodation

The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email talentacquisition@saskatoon.ca.

Job Type: Full-time

Pay: $66,869.52-$73,723.92 per year

Benefits:

Casual dress

Schedule:

8 hour shift
Monday to Friday

Experience:

Payroll: 5 years (preferred)

Work Location: In person

City of Saskatoon

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Senior Payroll Specialist