Overview

Are you an organizational wizard with a passion for establishing clear communication, efficient systems, and structured processes? At Cassiar Film Co., a leader in educational video content, we're seeking an Admin & Finance Coordinator to support our creative operations. This part-time role is perfect for meticulous individuals passionate about impacting K-12 education through operational excellence. Help us shape future leaders with engaging content and grow in a role poised for expansion.

Role Details

This position involves working directly with our management team to maintain and enhance our administrative and financial processes. You will be instrumental in managing bookkeeping activities, handling accounts payable and receivable, processing payroll, and ensuring our office runs like a well-oiled machine. This role offers the opportunity to grow in both responsibility and hours as our company expands.

Key Responsibilities

Coordinate bookkeeping with our third-party bookkeeper.
Oversee accounts payable and receivable, ensuring prompt and accurate payments.
Manage payroll processing, expense verifications, and employee expense reports.
Order office supplies and manage inventory to support our creative team.
Setup and maintain client projects in ClickUp, ensuring project details are accurately tracked.
Take meeting notes, create action items, and ensure follow-through on tasks.
Provide administrative support for special projects as needed.

Qualifications

Required:

Proven experience in administrative roles with responsibilities in finance and operations.
Strong organizational skills and exceptional attention to detail.
Proficient with computers and organizational and financial software to effectively manage and streamline office processes.
Ability to manage multiple tasks and projects with tight deadlines.
Excellent communication skills and proficiency in financial software like QuickBooks Online.

Preferred:

Familiarity with project management tools such as ClickUp.
Highly capable with a wide range of digital tools and platforms, enhancing operational efficiency and problem-solving.
Background in Accounting or Business Administration.
Experience in a creative or media production environment.

Benefits

Competitive pay reflective of experience.
Flexible work hours, approximately 8-20 hours per week with potential to increase.
Opportunities for role expansion and increased responsibility.
Health and wellness program.

How to Apply

If you are organized, detail-oriented, and looking to impact a creative team positively, we would love to hear from you. Please apply through Indeed with your resume and a cover letter that explains why you are drawn to this role and how your background makes you the perfect fit. Make sure to mention any specific experiences related to the tasks listed above.

Note: A cover letter is required for your application to be considered.

Job Type: Part-time

Pay: $20.66-$30.00 per hour

Expected hours: 8 – 20 per week

Benefits:

Casual dress
Company events
Flexible schedule
On-site parking
Paid time off
Wellness program

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday

Application question(s):

Do you have experience working with digital task management or organization software? If so, please list the applications you are comfortable using and your experience (months/years) using each.

Education:

Secondary School (required)

Experience:

Administrative: 1 year (required)
Project management: 1 year (preferred)

Location:

Abbotsford, BC V2S 3T4 (preferred)

Work Location: In person

Application deadline: 2024-05-26
Expected start date: 2024-06-17

Cassiar Film Co.

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Admin & Finance Coordinator