Job description:

The CMS provides a great working environment with good work/life balance. We are a small close knit team working to promote mathematics in Canada.

Reporting to the Executive Director, the Junior Accountantis required to provide timely and accurate financial services, necessitating the use of various software including: Moneris & RBC Express, accounting software (currently Sage ERP), Sage CRM, Excel spreadsheets, electronic mail and word processing.

QUALIFICATIONS

Associate degree in accounting.
Understanding of accounting principles and practices.
Proficiency in MS Office, especially Excel.
Strong attention to detail and organizational skills.
Excellent communication skills.
Experience of accounting and auditing principles and procedures;
In-depth knowledge of fund-based accounting specially with General Ledger (G/L);
Minimum of 1 year of experience. Having experience working with a non-profit or charitable organization is an asset.
Proven spreadsheet and computerized accounting experience;
Ability to perform the required duties and responsibilities with minimal supervision;
Ability to work with diligence and accuracy within established priorities and schedules.

MAJOR DUTIES AND RESPONSIBILITIES

These may include but are not limited to the following:

Finance

preparing all invoices and deposits;
posting of all accounts payable and receivable using Sage ERP and Sage CRM accounting software;
preparing cheques and electronic payments for signature by authorized signatories every three weeks;
posting of A/R and A/P sub-ledgers to general ledger.
monthly review and follow-up of outstanding receivables and payables;
preparing and posting journal entries as required;
reconciliation of sub-ledgers and accounts (including all CMS Restricted Funds);
reconciliation of the Society’s financial records to the Society’s database records to ensure accurate and complete records are maintained;
preparation, review and verification of month-end reports;
performance of internal audit procedures, reports and related financial matters;
distribution of quarterly financial reports to the Finance Committee members and others as required.

Year-end and Audit Procedures:

ensuring that all necessary reconciliations are completed;
following-up year-end expense and revenue submissions, estimates and confirmations;
preparing all schedules and working papers for the external auditors;
preparing final year-end financial statements;
meeting with the CMS officials and auditors as required to review audit matters;
ensuring that all necessary year-end adjusting entries are posted and financial records are closed;
completing government reports for approval and submission by required deadlines.

Yearly Budget Preparation:

analysing and updating spreadsheet formats, formulas and audit numbers;
preparing budget request documents and distributing as required;
preparing budgets for all funds and other budget data as required;
inputting all budget data and estimates received from committee chairs, editors, staff, etc.;
attending all budget review meetings;
preparing documents and other materials for distribution to the Finance and Executive Committees for approval;
making adjustments recommended by Finance and Executive Committees and preparing documents for distribution to the Board of Directors for approval;
preparing final approved budget documents for distribution;
inputting of approved budget amounts into Sage ERP;
ensuring that copies of all budget materials and reports are filed appropriately.

Other Duties:

attending and participating in regular staff meetings and other meetings as required;
developing and maintaining the procedure manuals related to this position;
executing any special projects, and performing such other duties as may from time to time be prescribed by the Executive Director;
be responsible for his/her professional development.

Please note that applicants will be considered on an ongoing basis. This competition will remain open until filled.

Job Types: Part-time, Permanent

Pay: $25.00-$30.00 per hour

Expected hours: 20 per week

Benefits:

Flexible schedule

Schedule:

Monday to Friday

Education:

AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

Accounting: 1 year (preferred)

Work Location: In person

Canadian Mathematical Society

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