Are you a numbers' person?

Spreadsheets and you go together like peanut butter and jelly.

You have a high attention to detail and are highly organized. A item that has been reconciled to one account one month and then to a different one another month drives you mad. You like things to be organized and clear.

You are the one that goes through and finds the missing period in a sentence. Some might say you are nit-picky but you know better. You know that you attention to detail and organization makes you an asset.

We are looking for someone to join the team as our internal finance admin. This does go outside of the bounds of a book keeper.

In this role you will be working with our finance director, accountants and CEO. You will be ensure that our books are organized. This means reconciling and putting items into the correct xero accounts. It means ensuring that client record in Xero are up to date with no duplicates.

You will track expenses to ensure we are not being overbilled. In particular you will be tracking our monthly software expenses. This is ensuring that any monthly or yearly software's are still being used. If something is not being used then cancel it.

You will work with the CEO to ensure clients are being billed correctly. You will work with the internal team for billing our hourly work and ensure that clients are being billed for the time we are spending on their work.

What your week looks like:

Initially, you will meet with the CEO weekly while you get to know our systems and flow. Overtime, it will be a weekly email to the CEO with numbers and metrics that she needs.

You'll check and ensure that payments have gone through. You'll reconcile any outstanding items.

You'll work on our current objective for the week / month. This could be cleaning up a certain system, putting a new systems in place etc.

Your work will be divided up between operational and improvements. At first, most of your time will be spent getting the operational elements of the role honed in. Once you have comfort in these areas, it will take you less time to complete those tasks. Then you will be given improvements based on any drop-off that is seen with the operational systems.

As our internal finance admin, you will:

Reconcile weekly/monthly books in XERO
Manage expenses, in particular software costs
Coordinate with accountant for year-end and HST/filings
Look at profitability around hours spent on a client and revenue collected to report back to the CEO
Create and/or update spreadsheets for costing
A/R - Ensure clients are paying
Send out emails to clients to remind them to pay

Main outcomes of the role:

Ensure the books are up to date for an easy year end
Ensure all clients are being billed
Cut costs by looking to see where we are being overcharged

Company Description:

Business Tech Ninjas is a fast-growing, fully remote company with staff from all over the world. We believe that everyone is better off when they can work from wherever they are, manage their own time, and cultivate work-life harmony. It is our goal to set the bar for a new kind of business model.

We are in business to help streamline technology for small businesses to allow them to grow with less stress and more fun. We specialize in creating, growing and scaling membership sites, think of an online 12-week exercise program.

We donate a portion of all revenue to charity. These charities are nominated by team members. Most recently, we sponsored a cross country ski team.

We close for the Christmas holidays, with additional paid time off outside the 2 weeks for full time team members. Christmas is a good time to step back, reflect and spend time with family.

Every team member gets an additional day off for their birthday.

We are an inclusive workplace. You are not judged by your skin, sexuality or love of goats cheese. We are all a bit strange. This is a place you can be you, do great work and live your best life.

You will be challenged, and you will be better for it.

We believe great, healthy culture creates exceptional work. Life is too short to hate your job.

Requirements:

Xero bookkeeping management
Highly detailed
Highly organized
Must be familiar with google sheets / excel to create and update reports
Comfortable learning and adapting to new technology
Must love GIFs

Nice to Have

Hubdoc
Multi Currency
Budget reporting
Profitability reporting
Overhead costing
WooCommerce
Dog lover (Just kidding, we accept all pet lovers)

Things to keep in mind

Salary & rate are based on experience
You are required to have your own computer and microphone
We use video for our meetings, you will need a webcam
You must have solid internet
We work in EST, Mon- Friday
We meet on zoom with video

Job Types: Part-time, Permanent

Pay: $18.00-$25.00 per hour

Additional pay:

Bonus pay

Benefits:

Flexible schedule
Work from home

Schedule:

Monday to Friday
No weekends

Application question(s):

What specifically about this role interests you?
What are you currently doing now and where are you looking to go? How will this role help in that?
The salary range is quite broad at $18 - $25 CAD an hour. This is based on experience. Where do you think you fall in that range and why?
The company is based on EST. We meet on video zoom calls to go over work if need be. It is expected you be available to meet within EST business hours. What timezone are you in and do you see any challenges to this?
Tell us more about your experience managing the books of a company. What kinds of things would drop-off, how did you handle them?
Have you worked with Google sheets or excel? If so, give some examples of sheets you made and what problem you were looking to solve with them.
This is a part-time role. It will range between 10-20hrs weekly. Do you have another role or are you only looking for part-time? Do you need fulltime in order to make your life work? Essentially, what are you looking for hours wise in the short and long term?

Education:

Bachelor's Degree (preferred)

Experience:

Accounts receivable: 1 year (preferred)
Accounts payable: 1 year (preferred)
Payroll: 1 year (preferred)
Xero: 3 years (preferred)

Work Location: Remote

Business Tech Ninjas

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