About Us:

Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre, Canada’s largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives and leading edge green technologies and practices across the site. Our environmental initiatives have resulted in award winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada and have established Exhibition Place as a world leader in energy-efficient technologies.

We offer a competitive salary, performance incentives, and a comprehensive rewards package. Enjoy OMERS participation - a defined benefit pension plan, employer-paid health & dental, extended healthcare, and professional development.

What can I expect to do in this role?

Reporting to the Director, Operations & Facility Services, the Administrative Assistant Level II provides administrative support to the Director and the division.

Prepare/draft internal memos, reports and general correspondence to various departments.
Maintain the documentation Management Program for Operations & Facility Services
Coordinate and execute all details related to meetings and if required, record minutes and follow-up issues.
Acting as a central point, initiate all purchases for operations & facility teams including carpentry, plumbing, HVAC, and Fleet Maintenance.
In collaboration with Accounts Payable, reconcile all vendor invoices as it relates to the department.
Provide input to Purchasing Department in development of blanket PO requirements.
Provide input to Payroll Team in regard to time & attendance, and collective agreement rules.
Identify cost saving opportunities relating to operational purchasing and payroll matters.
Act as a backup for CMMS Analyst in planning work orders and utilization of maintenance software (Asset Essential).
Handle inquiries and requests for information from all levels of staff and external parties related to the division.
Assist in the preparation of the budget administration, providing up-dates of budget expenditures, maintain and verify division records and provide related support.
Administer Exhibition Place Fleet Inventory life cycle management tracking with city of Toronto.
Act as the Super-User for Event Management Software (Momentus) for Operations & Facility Services.
Monitor vehicle daily inspection logbooks and provide monthly reports.
Perform other duties as assigned.

How do I qualify?

Several years’ experience performing administrative duties to senior management.
Experience utilizing software packages (word processing, spreadsheets, databases and electronic mail).
Experience working with basic accounting principles and practices.
Excellent interpersonal skills with the ability to communicate effectively both verbally and written.
Reliable and punctual.
Good organizational skills including the ability to prioritize and meet strict deadlines with attention to detail.
Demonstrated ability to handle confidential documents and reports.
Proven customer service skills.
Post-secondary education pertinent to the job function an asset.

Application Process:

All applicants must be legally entitled to work in Canada. We carefully review every application - including yours. We're fortunate to have many outstanding people apply to each of our positions. While we appreciate every application that comes our way, due to the high volume we receive, we're not able to follow up with each person individually. If a strong match is found between your qualifications and the needs of the role, we'll contact you.

Diversity, Equity, and Inclusion:

Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

Accommodation:

We value the unique skills and experiences each person brings to Exhibition Place and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act, so if you require accommodation during the hiring process, please let our Recruitment team know by emailing us at Humanresources@explace.on.ca .

Board Of Governors of Exhibition Place

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Administrative Assistant Level II