Accounts Payable Coordinator

Blue Grass Sod, Nursery & Garden Center in Red Deer County is a family run business with roots in Red Deer dating back 50 years. Over the years, Blue Grass has evolved from a sod field into a tree farm, aggregate supply center, garden center and greenhouse supplying product to customers across Western Canada.

We are committed to excellence through establishing trust and respect with our clients by providing the highest quality of horticultural materials and service. Our goal at Blue Grass is to exceed customer expectations 100% of the time.

Blue Grass currently has an Accounts Payable Coordinator position available at its Red Deer County location. This position along with 2 others on the team report directly to the Controller.

POSITION:

The Accounts Payable position is responsible for the accurate and timely receipt, processing and management of all payable-related paperwork (PO’s, invoices, receiving reports etc.) and the timely and accurate payment of customer invoices.

KEY RESPONSIBILITIES

Responsible for full cycle accounts payable processing for seven operational and 2 administrative departments.
Coordinate recording A/P paperwork for multiple divisions and manage a high volume of supplier invoices and filing.
Obtain and match valid purchase orders to supplier invoices.
Obtain timely approvals of purchase orders and invoices.
Ensure invoice coding is accurate per our department structure and chart of accounts.
Responsible for ensuring invoices are coded and posted in our accounting software accurately and timely and that payments are executed properly and on time.
Manage cheque run process and timing including the preparation of EFT’s and cheques
Complete credit applications for new suppliers
Ensure suppliers are set up properly with payment terms, default accounts etc.
Maintain the current organized AP filing system for efficient record-keeping.
Address and resolve issues with external vendors and internal departments to minimize late fees on payments.
Build effective working relationships with internal stakeholders and external clients.
Manage and reconcile GL accounts and support the monthly financial close and reporting process.
Reconcile vendor statements and investigate discrepancies
Respond and assist with vendor inquiries
In conjunction with accounting team members, develop consistent policies and processes that support adequate internal controls.
Identify and implement payables process improvements in collaboration with the other business teams.
Provide backup for Controller and provide support as required.
Contribute to fostering a collaborative work environment and have a commitment to providing excellent service.
Adaptability and ability to meet deadlines.
Willingness to learn from mistakes and learn from constructive feedback.

QUALIFICATIONS & ATTRIBUTES

Post-secondary degree in accounting.
At least 10 years of accounts payable experience.
Agriculture or nursery industry experience considered an asset
Intermediate excel, outlook and word skills
Strong theoretical knowledge of accounts payable and the payables cycle particularly in relation to inventory is essential
Excellent communication and interpersonal skills.
Extraordinary team player and ability to multitask in a fast-paced environment.
Highly motivated and results-driven with the capacity to get things done.
Effective time management and organization skills, with exceptional attention to detail and accuracy.
Adheres to the highest level of personal and professional integrity.
The successful candidate will possess solid organizational and time management skills

What We Offer:

Competitive Salary
Employee Discount
Medical and Dental Benefits
Enjoyable place to work

Job Types: Full-time, Permanent

Pay: $51,000.00-$62,000.00 per year

Benefits:

Casual dress
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Store discount

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Experience:

vendor management: 1 year (preferred)
Accounts payable: 5 years (required)

Work Location: In person

Application deadline: 2024-08-30
Expected start date: 2024-10-01

Blue Grass Sod Farms Ltd.

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Accounts Payable Coordinator