Reports to: Accounting Manager

Works Daily with: Managers, Accountants, Payables and Receivables Staff, All Staff as required/appropriate.

The Position Background: Our Bookkeeper is an integral part of our operation. He/she is aligned with who we are and where we are going as a company: Our Core Values of Communication, Learning, Engagement, Accountability and Respect are integral to the daily language, attitude, and behaviour of our Bookkeeper.

The Bookkeepers’ Role: This important position is focused on 5 key functions: Payroll, Banking, Accounts Payable, Accounts Receivables and General Financial-related administrative duties. In each function, the Bookkeeper ensures that a keen eye for attention to detail, efficient and effective work practices are deployed to ensure the company’s financial reporting and accounting is managed to a professional standard. The Role of our Bookkeeper is also to support the Mission and Vision of the company and support the successful pursuit of overarching company goals.

The Bookkeepers’ Responsibilities:

Payroll

Validate full cycle Payroll for Seasonal, Hourly and Permanent Salaried employees using UKG Pro.

Generate year end Payroll forms and documents meeting regulatory timelines.

Work collaboratively with the HR department to ensure payroll is correctly entered and submitted for processing.

Assist with payroll related questions and concerns.

Review employee setup to validate payments etc. are applied to the correct GL’s.

Banking / Remittance

Balance and post Store deposits, reconcile discrepancies under the supervision of Accounting Manager

Process all bank and cc’d reconciliations, including submitting payments as directed by the Accounting Manager.

Accounts Payable

Ensure all supplier, subtrade, vendors and other payable invoices and applications are filed and processed in a timely and appropriate way.

Validate that accounts are correctly entered and applied to the correct GLs ensuring accurate accounting processes.

Manage external vendor cards such as gas cards ensuring an updated list of employees and limitations are maintained.

Accounts Receivable

Complete accounts receivable functions, including but not limited to cheque refunds and corrections for bank validation.

General

Manage users and related support for internal software systems to ensure all users have the correct level of accessibility for job specific needs.

Preparing reports for Accounting Manager and departments as needed and as per schedule.

The Results We See from A Great Bookkeeper:

Payroll

Payroll completed with minimal revisions or corrections prior to posting.

Payroll deposits, T4s and ROE’s completed on time as scheduled and as per CRA expectations.

Employee questions and data changes accurate in NetSuite and UKG

Banking

Deposits submitted on time, store reconciled to standards.

Accounts Payable

Vendors and Employees updated across all platforms to ensure access to service and supplies.

GL accounts are accurate, listing all invoices and accounts correctly to meet budgetary and auditing requirements.

Accounts Receivable

Accounts are correct, with reliable data for reporting and cash flow needs.

General

Reports are submitted in a timely and accurate fashion to the Accounting Manager as required/requested.

The Qualifications:

Thorough knowledge of generally accepted accounting and payroll principles and procedures

1-3 years Experience with, Oracle NetSuite and UKG.

Bachelor’s Degree in accounting or CPB or related accreditation required.

Awareness of bookkeeping best practices at a senior level.

Junior-level experience creating financial statements.

Junior-level experience with general ledger functions and the month-end/year-end close process.

A High level of aptitude for numbers and quantitative skills.

In-depth knowledge of provincial and federal regulations related to payroll processing and generally accepted accounting practices.

Work Schedule

This is a part-time position, 3 days per week with an expected 24 hours worked per week.

The daily office hours are 8:30am-5:00pm

The successful candidate will be expected to work in office.

Job Types: Part-time, Freelance

Pay: $22.00-$25.50 per hour

Expected hours: 24 per week

Benefits:

Casual dress
Company events

Schedule:

8 hour shift
Day shift
Monday to Friday

Supplemental pay types:

Overtime pay

Ability to commute/relocate:

Stouffville, ON: reliably commute or plan to relocate before starting work (required)

Experience:

Bookkeeping: 2 years (required)
Oracle NetSuite: 2 years (required)

Work Location: In person

BETZ POOLS LTD.

New Jobs

Junior Bookkeeper