About Avalon

Established in 1984, Avalon Mechanical has grown into an industry recognized Mechanical Engineering Consultancy firm. Specializing in Mechanical Design Systems for HVAC, Plumbing, and Fire Suppression, we have completed thousands of projects in a range of industries. With offices in Victoria, Nanaimo and Vancouver, our team is growing, and we are looking to add to our complement of skilled and knowledgeable Engineering design professionals.

The Position

Avalon Mechanical Consultants Ltd. currently has an opening for an Accounts Administrator position in our Victoria office to start immediately. This exciting position is an integral part of the Avalon team, providing accounts receivables support to our team of engineering professionals and administrative staff. The role will require adapting to changing demands, the ability to organize, prioritize, and complete daily tasks, and problem solve with confidence as required. The Accounts Administrator liaises with Project Managers on project financials, reviewing and analyzing account statements, managing deposits, and resolving bank discrepancies and financial disputes. They are responsible for efficient and accurate payment processing across the company. They will conduct account reconciliations to ensure accuracy and completeness of receivable balances. They will also prepare and analyze accounts receivable reports to provide insight to project managers.

Compensation and benefits for this position are to be discussed with applicants on an individual basis. The salary range is between $28-$32/hour depending on experience.

Candidate Requirements

A minimum of 2 years in an accounts role, in an office environment is preferred.
Proficient computer skills, including Microsoft Office Suite (Outlook, Word, and Excel).
Experience with QuickBooks is considered an asset.
Experience with Square is considered an asset.
Knowledge of BQE CORE software is considered an asset.
Completion of courses in Business Administration an asset.
Highly organized and able to manage workflow efficiently and independently.

Ideal Candidates will possess the following:

Ability to deal with recurring activities while following standardized processes.
Excellent time management, written and verbal communication skills.
Team player with a positive attitude.
Willingness to learn and to grow with the company.
Excellent customer service and relationship building skills.
Adaptable and flexible with the ability to prioritize work.
Knowledge of the building, construction, and engineering industry and processes is beneficial.

Key Job Responsibilities:

Responsible for all accounts receivable processes, including billing, collections, payments, and reports.
Support the project managers with project financials.
Process purchase orders and contracts.
Support project cost control throughout project timelines.
Monitor outstanding project and client accounts receivables.
Act as first point of contact to clients, answer inquiries, and deliver excellent customer service.
Develop and optimize billing and accounts processes.
Address accounts receivables inquires and perform other duties as required to support company-wide accounts.

Company Benefits:

When joining our team, employees can expect to be a part of an inclusive group of individuals who enjoy challenges and work collaboratively to achieve project goals.

Highlighted benefits include:

Health Benefits
Employer matched group RRSP
A supportive and motivated work environment.
Interesting, challenging, and rewarding work.
Bright and open workspace
A flexible schedule

To Apply:

Please forward your resume AND cover letter via email to careers @ avalonmechanical.com.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $28.00-$32.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress
Dental care
Extended health care
Paid time off
RRSP match
Vision care

Flexible Language Requirement:

French not required

Schedule:

8 hour shift
Day shift

Supplemental pay types:

Bonus pay
Overtime pay

Ability to commute/relocate:

VICTORIA, BC: reliably commute or plan to relocate before starting work (required)

Experience:

Accounts receivable: 2 years (preferred)

Work Location: In person

Avalon Mechanical Consultants Ltd.

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Accounts Administrator