A collection of heritage-driven, neighbourhood-centric hotels.

Archive Hospitality Group began with a mission: Revitalize architectural landmarks as vibrant places that anchor and contribute to the community. We reimagine historic buildings deeply rooted in their location and welcome travelers and locals alike to share memorable experiences. From the people and places we encounter to the connections we make; we aim to create space for all. We strive to bring the same level of quality, commitment, and dedication we give to our properties to the Archive Team.

Position: Payroll Specialist

The Role at a Glance: Reporting to the AVP of Finance, this position plays a key role supporting our 3 boutique hotel properties: Gladstone House, The Broadview Hotel and The Postmark Hotel. With your payroll and compliance expertise, you will liaise with our hotel operations managers on team member payroll related issues to ensure a smooth operation and accuracy of information.

Your Day To Day Duties:

Weekly Payroll Processing: Administer payroll for three hotels on a weekly basis using ADP Workforce Now.
People Profile Management: Accurately handle all data entry and updates, including new hires, terminations, salary changes, and position changes. Ensure correct application of all employee deductions, including voluntary and mandatory deductions.
Employee Support: Respond to and resolve team member questions and issues regarding payroll.
Cross-Functional Collaboration: Work closely with the hotel operations team to ensure smooth, on-time, and accurate payroll process.
Payroll Projects: Manage payroll related projects such as rate updates, audits, and reconciliations as they arise.
File Maintenance: Keep organized electronic records related to payroll, benefits, and personnel.
Documentation Preparation: Prepare payroll related filings and documents, including T4s, Records of Employment, and other necessary documents.
Data Reporting: Generate and provide reports and analysis from ADP as requested.
Compliance: Ensure adherence to all payroll policies and regulations.
Other Project Support: Assist with various projects related to team member profiles and payroll as needed.

You Have:

Proficiency with ADP Workforce Now and at least 2 years of payroll processing experience is required.
Experience in the hospitality industry is preferred.
Certification: PCP (Payroll Compliance Practitioner) designation is a plus.
Bachelor’s degree in Accounting, Finance, or Business is preferred.
Proficiency in Microsoft Office, strong organizational skills, and excellent written and verbal communication skills.
Exceptional attention to detail.
Problem-Solving with strong critical thinking and problem-solving abilities.
Integrity: ability to handle confidential information with discretion.
Effective time management skills, adaptability, and flexibility to work on some statutory holidays to ensure timely payroll submission.

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Archive Hospitality

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Payroll Specialist