Apex Management & Consulting Inc. is a Southwest Ontario-based property management company that specializes in providing property management services for the Non-Profit housing sector.

At Apex we are striving to create a world where housing matters, but people matter more.

We CARE

C*ompassion

A*ccountability

R*espect

E*xcellence

Position: On-Site Property Administrator

Hours: Part time, Day time hours

Location: Ajax, Ontario

Starting Date: January 2025

Purpose of this Position:

Working under the direction of the Senior Manager, the Property Administrator will be responsible for assisting with the delivery of property management and maintenance services coordination in an assigned property or groups of properties. The company leadership works closely with the Property Administrator to ensure that the day-to-day tenant relations, client service delivery and maintenance functions are performed in accordance with established policies, procedures, and all relevant legislation.

The Property Administrator will: work towards achieving Apex’s CARE core values; comply with all company policies and procedures; maintain open communication with Senior Managers and housing/co-op Boards; maintain the confidentiality of tenant/member and property information and other data; work to achieve or surpass company Key Performance Indicators; ensure all duties and responsibilities are executed with excellence.

Major Responsibilities:

This position is responsible for fulfilling our client’s goals and objectives through efficient and effective financial and operational management.

The main responsibilities for the Property Administrator include, but are not limited to:

Ø Fulfillment of client’s goals with staff and organization assistance

Ø Participation and support of community growth initiatives that are designed to improve the morale of the residents and the overall safety within the community

Ø Provide reports to the Board Members for community growth recommendations, evictions information, and any other pertinent information pertaining to the property to help provide a healthy and encouraging environment

Ø Provide recommendations to the Leadership team for training and growth opportunities for the Housing Provider

Ø Responsible for the development of Property Manager’s Report established for Monthly Reporting, including, but not limited to, financial reports, arrears report, vacancy report and maintenance reports. Responsible for establishing and attending Board Meetings, compile the information for the annual audit and work with the auditor to complete the audit and all associated forms

Ø Basic Accounts/Receivables reconciliation and reporting

Ø Management of Operating Expenses

Ø Responsible for ensuring adherence to all guidelines set out by the organization and the Housing Provider

Ø Collection of Rent, RGI calculations and managing Arrears

Ø Handle day-to-day maintenance issues

Ø Coordinate schedules for on-site staff or contract workers ensuring superior quality of work and adherence to Occupational Health and Safety legislation

Ø Processing of Purchase Orders and Supplier/Contractor management

Ø Emergency after-hours on call response (as required)

Ø Interview and Administration of Leasing Contracts

Ø Conducting rented and vacant unit inspections, building and grounds inspections

Desired Skills and Experience

The successful candidate will have the following experience, skills and education:

Ø Non-Profit Housing Sector Property Management of two (2) years or more

Ø Strong interpersonal communication skills

Ø Problem-solver. The ability to identify, assess and create solutions to challenges facing the Housing Provider.

Ø Ability to communicate effectively with tenants, Board Members of the Housing Provider, Service Managers, and Senior Management of APMCI.

Ø General knowledge of the Building Code, Fire Code, and the Occupational Health & Safety Act of Ontario

Ø Working knowledge of the Housing Services Act, Rent to Geared Income, Residential Tenancies Act (Cooperative bylaws and processes an asset), and Landlord and Tenant Board proceedings

Ø Excellent computer skills – Word, Excel, Outlook

Ø Experience with QuickBooks and/or QuickBooks Online

Ø A reliable vehicle is required as travel between properties may be required

We are committed to ensuring that the accessibility needs of all applicants are considered and accommodated at every stage of the recruitment process. Please connect with us if you require an accommodation or have any questions.

We want to thank you for your interest in working at Apex, however only those candidates who have been selected to proceed to the next stage will be contacted.

Please submit resume and cover letter

Job Type: Part-time

Pay: $19.00-$23.00 per hour

Expected hours: 20 per week

Schedule:

Day shift
Monday to Friday

Work Location: In person

Apex Property Management & Consulting Inc.

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