Job Description :

Established in 1996, Amica Senior Lifestyles owns and operates over 30 senior living residences in British Columbia and Ontario, while continuing to grow in select markets. Offering Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options, we combine expert care with unparalleled premium hospitality and amenities to deliver a personalized senior living experience.

At Amica, we are driven by the desire to be part of something bigger than ourselves. We are privileged to spend our days enriching the lives of seniors, their families and each other. Joining Amica means you’ll experience a strong sense of belonging, purpose, possibility, and growth.

Become part of a team where you can make a real impact in the lives of others each and every day.

The Opportunity

The Senior Payroll and Benefits Specialist role supports our Residence Field Operations teams in the full cycle payroll for a designated client group using the ADP Workforce Now system. The team member will possess a strong work ethic, be trusted with highly confidential information, have detailed knowledge of payroll regulations, strong benefits administration skills and be a strong service minded team player.

What you will be doing

Support 2 direct reports “Payroll and Benefits Coordinators” in processing full cycle payroll.
Process and manage full cycle multi-provincial biweekly (hourly/ salaried) payroll using ADP Workforce Now system ensuring compliance with tax laws, regulations, and company policy.
Oversee the update of employee benefits deductions and taxable benefits set up in ADP Workforce Now to ensure employees have the appropriate benefits.
Partner with Benefits team and third party on the flow of information and integration (input/output) from the payroll system with other systems.
Oversee and audit the monthly, quarterly Union Dues and Pension reporting and remittances.
Administer the RRSP program for all residences and support office, liaise with provider to ensure accuracy and resolve any interface issues.
Create and run exception reports to monitor and ensure clean data are maintained.
Support the development and implementation of control and process improvement initiatives.
Support Residence payroll operations with higher complexity-level needs (e.g., interpretation of CA for system implementation, openings of new residences…etc.).
Oversee merit increase, retro calculation, and bonus for assigned residences union and non-union.
Communicate union changes to ADP and perform testing.
Support ADP Workforce Now automation enhancements and perform ADP system testing for completed service requests to ensure accuracy of changes made to the system.
Handle BC EHT and BC Workers Compensation.
Prepare monthly headcount report by residence and cost centre for Finance.
Loyalty program administration.
Participate in complex projects with multiple work streams and multiple stakeholders.
Responsible for Reviewing BC Single Site Order “SSO” files for Finance team to claim refund.
Manage the PSW Wage Enhancement.
Assist in payroll training to Residence Field Operations.
Prepare reports as required and support with audit requests.
Support the payroll team with their questions.
Participate in year-end preparation.
Perform other duties as assigned

What you will bring

Minimum of five (5) years payroll experience with strong customer service focus.
ADP Workforce Now payroll system experience is essential.
Certified Payroll Manager (CPM/PLP) and Payroll Compliance Practitioner (PCP) is essential.
In-depth knowledge of provincial employment standards and legislation.
Solid understanding of all payroll processes especially in unionized environment.

What you can expect from us

A diverse and inclusive environment where individual differences are celebrated, and you’re encouraged to be your best self.
A collaborative environment where we support each other to succeed as a team.
Learning opportunities to help you grow and support for professional development and designations.
Comprehensive benefit package including RRSP matching.
Participation in Amica’s Flex or Hybrid work model providing team members the opportunity to work a combination of days both in office and remotely.

At Amica Senior Lifestyles we are passionate about working together in a supportive and inclusive environment that fosters innovation and turns ideas into action. We remain committed to creating workplaces that reflect the communities in which we operate. We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions.

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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Amica Senior Lifestyles

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Senior Payroll and Benefits Coordinator