Reports To: Senior Manager, Finance and Administration

Mission: To create an environment that inspires a passion for student success.

Desired Results of the Position:

Vendor payments processed on time and accurately through various methods, enhancing the company’s reputation for reliability and financial integrity.
Maintained up-to-date, accurate vendor records and ensured financial transparency, supporting the organization’s accountability standards.
Punctually prepared and submitting contractor’s tax documents and government remittances, reinforcing the organization’s commitment to compliance with federal and provincial regulations.

Nature and Scope

Reporting to the Senior Manager, Finance, the incumbent is responsible for the corporation's accounts payable process and manages the depositing of office revenues. Responsibilities include managing the complete accounts payable cycle, processing outgoing payments accurately and in a timely manner through electronic transfers, international wires, and cheques, as well as verifying and depositing office revenues. Additionally, the incumbent prepares accruals, maintains currency exchange rates, and administers petty cash funds in the accounting office. The role also involves providing accounting support for maintaining financial records using both computerized and manual control systems. This position requires that the incumbent establish harmonious and productive relationships with Students’ Association departments, college officials, student groups and the outside community.

Job Duties

Processes vendor invoices and accounts payable internal requisitions in an accurate, efficient, and timely manner.
Set-ups and maintains vendors’ digital records in the accounting database, ensuring accuracy and confidentiality is preserved.
Prepares and executes payments through various methods, such as Electronic Funds transfers (EFT), cheques, and international wires.
Reviews vendor statements and reconciles accounts to ensure accuracy and completeness.
Responds to vendor inquiries and resolves any discrepancies associated with invoices or payments.
Collaborates with internal departments to ensure proper approval and coding of invoices.
Processes and distributes all government remittances via Government Payment & Filing Service (GPFS) and cheques.
Reconciles and processes Corporate Credit cards.
Maintains proper filing and retention of accounts payable documents.
Prepares monthly accounts payable accruals.
Replenishes the petty cash in the accounting office.
Prepares and distributes the T4A and T4A-NR slips for contractors and non-resident companies in accordance with Canada Revenue Agency (CRA) regulations.
Composes and submits T4A and T4A-NR files electronically to the CRA.
Prepares, processes, and remits monthly non-resident tax withholdings.
Recommends and implements process enhancements to streamline accounts payable operations.
Completes month-end and year-end closing processes related to accounts payable.
Maintains exchange currency rates in the accounting system.
Assists with audits for account payable.
Verifies, records, and prepares office cash deposits and cheques for Armored car service pickup.
Assists with the counting of the monthly inventories in the Observatory, Starbucks, and Wolves Den Operations.
Maintains accounts payable records.
Ensures compliance with all applicable federal and provincial regulations, laws, and company policies.
Assists with the maintenance of the filing storage area.
Responsible for remaining knowledgeable in the use of current information technology.
Other duties as assigned.

Core Competencies

Decision Making and Judgement
Planning and Organizing
Result Focus
Accountability and Dependability

Desired Skills and Qualifications

Two or three-year post-secondary diploma in Business Administration with a specialization in accounting.
Well-versed in the application of Generally Accepted Accounting Principles (GAAP).
Solid understanding of Input Tax Credit (ITC) and HST regulations.
Previous experience with professional accounting software.
Advanced knowledge of Microsoft Office applications and Adobe Acrobat.
Ability to work successfully in a collaborative, team-oriented organization, but also be able to work independently.
Proven ability to thrive in a multicultural post-secondary environment.
Highly organized with strict adherence to deadlines.
Exceptional multi-tasking abilities and prioritizing skills
Ability to work with accuracy and attention to detail in a demanding environment.
Ability to analyze financial data.
Possess excellent written, oral, and interpersonal skills, enabling effective interaction with individuals at all organizational levels.
Previous experience in accounts payable administration would be an asset.

Compensation:

This position is part of CUPE Local 5154 – pay level 5 ($33.02 - $36.70) Employees who are full-time internal candidates, as defined by the CUPE 5154 Collective Agreement, will be given first consideration
This position is a full-time position, 35 hours a week.
The Algonquin Students’ Association offers a comprehensive benefits package to its employees.

Algonquin Students’ Association values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. Workplace accommodations are available.

While we thank all those who apply, only those to be interviewed will be contacted.

Job Type: Full-time

Pay: $33.02-$36.70 per hour

Work Location: In person

Application deadline: 2024-09-27

Algonquin Students' Association

New Jobs

Accounts Payable Administrator