Do you believe in the power of ideas, possibility, and in building community?

Alberta University of the Arts (AUArts) is looking for a Manager, Accounts Receivable to lead treasury, revenue and receivables to align with the University’s mission and strategic goals.

The Alberta University of the Arts is one of only four major art, craft and design focused Universities in Canada. Our internationally recognized programs and state-of-the-art facilities offer our 1,100 students a hands-on, studio-based education that leads to a Bachelor of Fine Arts, a Bachelor of Design, and an MFA in Craft Media. AUArts has deep roots in Calgary’s creative community and our alumni have had an impact on creativity around the world. Alberta University of the Arts will be celebrating its centennial in 2026.

This is a full-time permanent position starting as soon as possible. Hours of work are 35 hours per week, 7 hours per day.

Why AUArts?

AUArts is a community of thinkers, shapers, makers, and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

Alberta University of the Arts (AUArts) is situated on the ancestral land of the Siksikaitsitapi - Blackfoot Confederacy which includes the Siksika, Kainai, Piikani Nations and the shared territories of the Tsuut’ina Nation as well as the Iyarhe Nakoda-Stoney which includes Bearspaw, Chiniki, Good Stoney Nations and also the home of the Métis Nation of District 5 and 6. The City of Calgary has long been called Moh’kins’tsis by the Siksikaitsitapi, Guts’ists’i by the Tsuut’ina, and Wîchîspa by the Nakoda.

The Opportunity

Competition #2425-NO-MP-13

The Manager oversees direct reports in cashier services, treasury, revenue, receivables, and general accounting, providing functional guidance on student payments, awards, and student account information to ensure compliance and meet operational needs.

As a member of the AUArts leadership team; this role is responsible for championing and integrating equity, diversity, and inclusion, strategic partnerships, and enrollment management principles.

Key Responsibilities

Treasury, Billing and Collections

Ensure timely and accurate billing and recording of tuition and other university revenue.

Oversee cash receipts, deposits, and reconciliation with bank statements, ensuring secure handling and compliance with university policies and internal controls.

Manage the full life-cycle of student accounts, including fee assessment, collections, reconciliations, and refunds.

Responsible for the system configuration of students fees and accounts within the Student Information System (SIS), including regular system upgrades and testing.

Address account holds, discrepancies, and overdue payments; communicate payment schedules and deadlines to students and faculty.

Oversee third-party billing agreements and invoicing for student funded sponsors (e.g., First Nations and government agencies).

Liaise with internal departments, and works closely with the Office of the Registrar, to communicate student account updates and provide guidance on tax receipt eligibility.

Reconcile third-party accounts (e.g., AUArts Student Association, SAIT, and City of Calgary UPass fees, etc.)

Develop reports and analyses to support billing and collections functions.

Process Improvements, Reporting, Controls and Audit Support

Ensure compliance with university financial policies, government regulations, and accounting standards.

Maintain internal controls to safeguard university revenues and minimize financial risks.

Regularly review and optimize accounts receivable and cash management processes, incorporating technology and best practices.

Develop and implement streamlined policies and procedures for billing, collection, cash handling, and banking activities.

Identify opportunities for automation within the receivables and cash management processes.

Maintains internal training documentation and cross-training team members for continuity.

Support annual audit preparation and respond to audit inquiries.

Assist with additional reporting and special projects as needed.

Team Management

Manage and lead Accounts Receivable team. Develop team members through coaching, training, objective setting, ongoing feedback, and recognition.

Manage people resources, including delegation of work, managing Dayforce requests, including for time off, and recruiting for vacancies.

Effectively lead employees through organizational, systems, process and other changes.

Develop short- and long-term team goals and strategies.

Qualifications

The following qualifications have been determined to promote likelihood of

success in the role. In alignment with the principles of inclusion, individuals with an alternative equivalent qualification may be considered.

Undergraduate Degree in business administration, or equivalent

Member in good standing with Chartered Professional Accountants Alberta (CPA)

5 years related experience in financial administration and accounts receivable, including supervisory experience

Demonstrated experience with overdue accounts and debt collection

Proficiency in accounting software (e.g., Sage 300), Microsoft Excel and financial systems integration

Proficiency in data reporting and analysis

Finance and accounting experience in a post-secondary environment is an asset

Knowledge of post-secondary legislation, policies, and procedures is an asset

Demonstrated experience with Student Information Systems (e.g., Banner) is an asset

Demonstrated experience with Enterprise Resource Planning Systems is an asset

Competencies

AUArts has established five common competencies to promote unity of vision and action in the organization. Responsibilities of leaders include the following:

Healthy Spaces

Create and maintain a respectful working environment.

Lead by example creating respectful dialogue standards.

Champion expectations related to physical and mental health, safety, and wellness.

Active Inclusion

Create and maintain an environment of active inclusion.

Lead by example implementing equity, diversity, inclusion, and accessibility principles.

Champion Indigenous strategies, equity, diversity and inclusion programs, policies, and communications.

Creative Innovation

Evaluate current practices and propose innovative solutions.

Lead implementation of projects with a change management focus.

Champion change and actively support new initiatives.

Collaborative Practice

Create and maintain active collaboration within and between teams.

Lead by example cultivating effective communication throughout the organization.

Cultivate strong relationships with internal stakeholders.

Strategic Leadership

Create and implement operational plans, reviews, and projects.

Ensure policy, budgetary and legislative compliance within department.

Champion employee engagement by establishing and expanding best practices, employee development and continuous learning.

What We Offer

Comprehensive benefits package including pension and health spending account

Annual vacation accrual starting at 24 days, 9 Flex days, Personal days, and other types of leave

Paid time off over the University closure from December 24 – 31

Flexible / hybrid work arrangements

The starting annual salary will be dependent upon skills, education and experience.

How to Apply

Applications must be submitted as a single PDF document and include:

Cover Letter

Curriculum Vitae / Resume

Candidates will be required to create an account to submit an application. Please visit our Application FAQ's page to ensure your application is complete prior to submission. Please upload your single document to the “Resume” section.

The deadline to apply is January 19, 2025. While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

Further information about AUArts is available on our website at www.auarts.ca.

AUArts is an equal opportunity employer and is strongly committed to fostering inclusion and belonging within our community.

We welcome applicants who have demonstrated a commitment to upholding the values of equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, those who identify as women and/or 2SLGBTQ+.

We recognize the legitimate and potential impact that career interruptions (maternity leaves, leave due to illness) can have on a candidate’s record of research achievement. Applicants are encouraged to identify in their application the impact that career interruptions may have had on their record of practice and achievement; this will be taken into consideration during the assessment process.

We are committed to making our recruitment, assessment, and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact hr@auarts.ca. All requests for accommodation will be treated confidentially

Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority. All successful candidates must demonstrate that they are legally entitled to work in Canada.

The collection of personal information is for the purpose of determining eligibility and suitability for employment as authorized by the Freedom of Information and Protection of Privacy (FOIP) Act, section 33(c). If you have any questions about the collection of your information, please contact our FOIP Coordinator at foip@auarts.ca.

Alberta University of the Arts

New Jobs

Manager, Accounts Receivable