ACI Brands Inc. is one of Canada’s largest multi-divisional suppliers of consumer products, focused on all channels of Canadian and U.S. retail. Located in Oakville at the Mississauga border, our dynamic company has an exciting opportunity for a Human Resources & Payroll Manager.

The Human Resources and Payroll Manager is responsible for planning, organizing, directing, controlling and evaluating the operations of the Human Resources department. He or she develops and implements policies, programs and procedures regarding human resource planning, recruitment, training and development, occupation classification and compensation and benefit administration. The Human Resources and Payroll Manager develops and manages employment programs, salary compensation and job evaluations, promotions, equal opportunity initiatives, and education and training programs. This individual will also be responsible for ensuring the accuracy of preliminary and final payroll reports, time sheets, spreadsheets and funds distribution, assuring compliance with all applicable federal and provincial regulations, and company policies. Other duties will be assigned as necessary.

Job Duties

Plan, organize, direct, control and evaluate the operations of human resources and personnel departments.
Plan human resource requirements in conjunction with other departmental managers.
Co-ordinate internal and external training and recruitment activities.
Advise and assist other departmental managers on interpretation and administration of personnel policies and programs.
Organize and conduct employee information meetings on Group Benefit Plans and The Group RRSP Plan.
Ensure compliance with legislation such as the Pay Equity Act.
Administer compensation, benefits and performance management systems, and health & safety programs.
Identify staff vacancies and recruit, interview and select applicants.
Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
Plan and conduct new employee orientation to foster a positive attitude toward organizational objectives.
Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization's personnel policies and practices.
Conduct exit interviews to identify reasons for employee termination.
Represent the organization at personnel-related hearings and investigations.
Prepare and follow budgets for personnel operations.
Oversee the evaluation, classification and rating of occupations and job positions.
Deliver full recruitment services including front end needs analysis, job postings, sourcing, interviewing, and employee offers.
Build strong relationships with local organizations, recruitment agencies, educational institutions, learning and development suppliers to enable ACI Brands Inc. to achieve business objectives.
Take a lead role in developing partnerships with local educational institutions, identifying and implementing a strong co-op recruitment program.
Assist with the identification of training needs, the selection, development and delivery of appropriate programs.
Provide coaching and resources to employees and managers with respect to career development, compensation, staffing initiatives, performance management and employee relations.
Assist in the development and implementation of programs that will drive increased employee satisfaction and commitment levels.
Coordinate the payroll process with other departments for the purpose of delivering services in conformance with established guidelines.
Monitors assigned payroll activities and/or program components for the purpose of ensuring effective department functioning, coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
Prepares and oversees the preparation of a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, worker's compensation checks, etc.) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit references.
Reconciles account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
Research discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
Informs personnel and/or carriers and/or financial institutions regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions.
Compiles data from a wide variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, etc.) for the purpose of analyzing issues, ensuring compliance with mandated requirements, and/or monitoring program components.
Verifies a variety of payroll related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
Maintains a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance.
Communicates with a variety of internal and external parties (city/provincial/federal agencies, etc.) for the purpose of ensuring accurate processing of payroll deductions/garnishments.
Facilitates meetings for the purpose of identifying appropriate actions, developing recommendations and supporting other staff. Attends meetings for the purpose of conveying and/or receiving information required to perform functions.
Responds to written and verbal inquiries for the purpose of providing information and/or direction.

Requirements

A bachelor's degree in a field related to personnel management, such as business administration, industrial relations, commerce or psychology.
Minimum of 7 years' working experience, a mixture of business and human resource management experience is a must.
Completion of a professional development program in Human Resources required.
7 Years of Human Resources experience in a management role required.
Proven ability to build strong working relationships, internal and external to the organization.
Strong knowledge and advanced proficiency with Ceridian Dayforce software is a must.
Experience in managing the processing of salaries, bonuses, commissions, and other forms of compensation.
Knowledge of audits, income tax forms, health benefits programs, sick pay, retirement plans, and so on.
Good knowledge of accounting, general/bought/sales ledger, journal entries, and bookkeeping experience.
Ability to prepare ad hoc reports using Microsoft Excel.
A self starter with a high degree of initiative.
A flexible team player with a proven ability to work successfully in a matrix reporting environment.
Experienced in all aspects of recruitment.
Strong presentation and facilitation skills.
Well developed coaching and leadership skills, both on a formal and informal basis.
Creative, forward thinker.
Experience in the Consumer-Packaged Goods industry preferred.
Demonstrated work knowledge of multiple human resource areas preferred.
Data analysis skills required.
Basic research skills required.
Demonstrated ability to provide beneficial recommendations to solve HR related issues related to regulations, laws and policies.
Demonstrated knowledge of change management.
Ability to develop and implement strategies.
Effective communication skills with individuals at all levels of the organization.
Superior telephone manners and strong interpersonal skills.
Excellent typing skills, including proper spelling and grammar.
Presentation skills required.
Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
Able to work efficiently as a part of a team as well as independently.
Computer literacy, including effective working skills of MS Word, Excel, PowerPoint and e-mail required.
Ability to use general office equipment.
Ability to adapt to and learn fast new software.
Able to build and maintain lasting relationships with corporate departments, key external stakeholders.
Excellent time and project management skills.
Attention to detail in all areas of work.
Strong problem identification and problem resolution skills.
Ability to interpret and implement company policies and procedures.
Motivated individual with proven initiative.
Professional appearance and manners.

If you are interested in this exciting opportunity, please click on the APPLY BUTTON.

Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care
Wellness program
Work from home

Schedule:

8 hour shift
Day shift
Monday to Friday

Supplemental pay types:

Bonus pay

Education:

Bachelor's Degree (required)

Experience:

Human resources management: 7 years (required)
Payroll: 5 years (required)

Licence/Certification:

CHRP (required)

Work Location: In person

ACI Brands

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Human Resources & Payroll Manager