Overview

Aceis group, established in 2007, provides health and safety services to a diverse group of industries.

At Aceis, we believe that keeping employees safe is of utmost importance.

Duties and Responsibilities

We are seeking a proactive and detail-oriented Office Administrator to oversee the daily operations of our office, focusing on human resources, administrative duties, and financial management. This role requires a strong multitasker who can efficiently manage various responsibilities, ensuring the smooth and efficient running of the organization.

· Manage the recruitment process, including creating job postings, assessing CVs, and conducting interviews.

· Support onboarding and offboarding processes for new and existing employees.

· Provide guidance on HR-related topics such as benefits, compensation, and conflict resolution, ensuring issues are resolved promptly.

· Lead the organization of team events, off-sites, and other activities.

· Maintain employee training records and ensure compliance with document submission requirements for grant-supported positions.

· Oversee the full payroll process, including maintaining time records, processing wage changes, and preparing year-end payroll forms.

· Create and manage invoices and estimates using QuickBooks, handle credit card transactions, and organize vendor invoices for accurate and timely payment.

· Implement and maintain accounting practices, process financial transactions, and update ledgers.

· Audit accounts receivable and payable, track expenses, and maintain a vendor database.

· Input and manage employee receipts for reimbursement.

Qualifications:

· Degree or diploma in business administration or a related field

· Proven experience as an Office Administrator, HR Coordinator, or in a similar role.

· Strong understanding of HR functions, payroll processing, and bookkeeping.

· Proficiency in QuickBooks, accounting software, and Microsoft Office Suite

· Excellent organizational, communication, and interpersonal skills.

· Ability to manage multiple tasks efficiently and maintain confidentiality.

· High attention to detail and problem-solving capabilities.

Job Types: Full-time, Permanent

Pay: $18.00-$22.00 per hour

Education:

DCS / DEC (preferred)

Experience:

Administrative: 1 year (preferred)

Language:

English (preferred)

Work Location: Hybrid remote in Etobicoke, ON M9V 2N8

Aceis Group Ltd

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Office Administrator